Administration Apprentice

Summary

This is an exciting opportunity for someone looking for their first role in a busy law firm. You will be working within our busy conveyancing team. We believe in giving people the opportunity to progress and would love to help your career grow!

Wage

£18,000 a year

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Training course

Business administrator (level 3)

Hours

Monday to Friday 9am to 5.30pm.

37 hours 30 minutes a week

Start date

Tuesday 1 July 2025

Duration

1 year 9 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

This is an exciting opportunity for someone looking for their first role in a busy law firm.

We are a people focused business looking for those who want to develop individually whilst taking part in helping the company to develop and evolve, somebody who wants to make a difference!

Our ethos is to create an interesting, vibrant, and engaging place for people to work, along with a friendly, fun social aspect as well.

We believe in giving people the opportunity to progress and would love to help your career grow!

You will experience:

A competitive salary
Rewards for your efforts
A team environment
Continuous professional development
An environment where your opinion counts

Key Tasks & Responsibilities:

Opening, logging and distribution of DX and Royal Mail post, including scanning documents
Franking of outgoing post and preparation of DX
Reviewing emails received into the fax inboxes and distributing accordingly
General admin duties, including filing
Covering the opening and closing of files during busy periods
Liaising with various conveyancing team members
Meeting and greeting clients and couriers and directing them accordingly
Distribution of LMS & Lender Exchange Tasks

Key Qualities:

Organisational skills
Willingness to learn and adapt
Good communication skills

Where you’ll work

Stamford House
Piccadilly
York
YO1 9PP

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

YORK COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will attend York College on a day release basis during college term time and you will receive training in the workplace during the remainder of your working week.

Requirements

Essential qualifications

GCSE in:

3 other subjects (grade 4/C)
English (grade 4/C)
maths (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Team working
Keen interest in legal sector

Other requirements

You must be able to commute easily to our York office and to York College. You will receive an email from York College within 7 days of submitting your application. This email explains the next stage of the application process, and requires a response from you. Please check your spam folder in case it lands there.

About this company

RG Law was established in 2007, we have offices in York and Sidcup and employ around 50 members of staff. We specialise in conveyancing and wills & probate.

http://www.rglaw.co.uk (opens in new tab)

Company benefits

• Health & Wellbeing programme • Free company eye test • Cycle to work scheme • Season ticket loans • Buy/Sell holiday scheme • Discounted offers on RG legal services for both employees and their family members

After this apprenticeship

We are hopeful that for the right candidate this will lead to a full-time ongoing role following successful completion of the training.

Ask a question

The contact for this apprenticeship is:

YORK COLLEGE

apprenticeships@yorkcollege.ac.uk

01904 770368

The reference code for this apprenticeship is VAC1000316439.

Apply now

Closes on Saturday 31 May 2025

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