School Finance Officer Apprentice

Summary

This is an exciting opportunity to work in the main school finance office. In this role, you will support the School Accountant and Finance Manager by handling routine data entry and processing financial transactions. You will also help ensure compliance with regulations and best practices while assisting with various financial processes.

Wage

£19,500 a year

Check minimum wage rates (opens in new tab)

option to move to £20,500 after a year with good performance

Training course

Assistant accountant (level 3)

Hours

Monday to Friday, shifts to be confirmed.

36 hours a week

Start date

Sunday 11 May 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

Responsibilities and Tasks:

Financial Administration

Take full ownership of the purchase ledger, ensuring accurate and timely processing
Liaise with customers and suppliers to resolve queries and disputes
Raise sales invoices when required
Post invoices in a timely manner and send out payment remittances
Manage the school’s Amazon account and process related purchases
Complete journals to correct coding errors where necessary
Maintain accurate electronic financial records, ensuring all documents including invoices are scanned and stored digitally
Administer general administration of the finance system, including managing and maintaining a list of budget holders

Budget & Reporting

Assist with routine month-end process, including reconciliations and returns
Support the setup, monitoring and reporting of trips and other sales items on the online payment system
Assist with any reporting and analysis from the catering cashless system
Assist with monthly forecasting and annual budget setting exercises
Adhere to all financial policies and statutory finance regulations

Payroll Support

Assist with the monthly payroll, including inputting lunch duties, exam invigilator hours, and academic mentor hours
Assist with any salary and payroll queries

Other

Receive and direct the distribution of deliveries
Monitor and process online forms for CPD, stationery requests, events, trips, leave of absences requests
Assist with booking CPD, events, trips as required
Handle queries from parents, staff and students, via phone, email and in person
Manage uniform, equipment and other assistance provided to parents, including the school shop
Monitor and order books and stationery stock as required
Adhere to all safeguarding policies and procedures and other policies at Uxbridge High School
Undertake any other duties as directed by the School Accountant, Finance Manager or Director of Finance & Operations, as commensurate with the level of this role

Where you’ll work

Uxbridge High School, The Greenway
Uxbridge
UB8 2PR

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

HRUC (HARROW, RICHMOND AND UXBRIDGE COLLEGES)

Your training course

Assistant accountant (level 3)

Equal to A level

Course contents

Assist with the investigation and response to financial information queries.
Record and analyse financial data using the organisation’s standard tools and processes.
Apply double entry bookkeeping and accounting standards to process financial documents, generate financial statements and report financial information to users of accounts.
Assist with production of accurate financial information for the preparation of accounts.
Reconcile financial data, such as, preparation of reconciliations or review of reconciliations.
Investigate, resolve or escalate transactional queries and errors within their remit as appropriate.
Develop and maintain effective working relationships with stakeholders.
Communicate financial information in a way that non-finance stakeholders can interpret and understand.
Utilise digital skills to present key financial information using finance and accounting software and applications.
Use software packages to assist with basic accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data.
Communicate using varying approaches and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
Assist with the investigation and response to financial information queries.
Record and analyse financial data using the organisation’s standard tools and processes.
Apply double entry bookkeeping and accounting standards to process financial documents, generate financial statements and report financial information to users of accounts.
Assist with production of accurate financial information for the preparation of accounts.
Reconcile financial data, such as, preparation of reconciliations or review of reconciliations.
Investigate, resolve or escalate transactional queries and errors within their remit as appropriate.
Develop and maintain effective working relationships with stakeholders.
Communicate financial information in a way that non-finance stakeholders can interpret and understand.
Utilise digital skills to present key financial information using finance and accounting software and applications.
Use software packages to assist with basic accounting tasks in line with cyber and data security requirements, using data securely and safely, including backing up data.
Communicate using varying approaches and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.

Your training plan

Remote training will be provided by HRUC.

Requirements

Essential qualifications

GCSE or equivalent in:

English and Maths (grade 4-9)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Number skills
Analytical skills
Team working

Other requirements

Whilst the role is within a school this is not term time only this is a 52 weeks of the year role with 26 holiday entitlement

About this company

Uxbridge High School is a vibrant, forward-thinking school that celebrates the academic, social, and emotional growth of each pupil. We take pride in our committed student body, supportive staff, and strong relationships with the wider community. Uxbridge High School Academy Trust believes in creating an environment that allows employees to be at their best. This is known by the community as our gold standard.

After this apprenticeship

At the end of your apprenticeship, there will be an opportunity to apply for permanent roles within our Finance Department.

Ask a question

The contact for this apprenticeship is:

UXBRIDGE HIGH SCHOOL ACADEMY TRUST

Danielle Fuller

recruitment@uhs.org.uk

The reference code for this apprenticeship is VAC1000315013.

Apply now

Closes in 4 days (Monday 28 April 2025)

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