Business Administrator Apprentice

Summary

Are you looking for a business apprenticeship? World BI in Bedford are seeking a motivated individual to join as a Conference Producer Business Administrator Apprentice. You will learn essential business skills, conduct in-depth research, oversee the end-to-end planning of conferences and so much more.

Wage

£11,778 a year

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Training course

Business administrator (level 3)

Hours

Monday to Friday 9.30am to 4.30pm (1 hour unpaid lunch break)

30 hours a week

Start date

Monday 2 June 2025

Duration

1 year 9 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

World BI in Bedford are a leading organiser of global conferences across key industries, including aerospace, cybersecurity, and advanced manufacturing.

They are seeking an apprentice to join their team as a Conference Producer Business Administrator. This role offers a unique opportunity to develop professional skills in project management, market research, and stakeholder engagement while working on high-profile international events. And achieve a Level 3 Business Administration qualification.

The successful candidate will play a pivotal role in researching, planning, and delivering world-class conferences attended by senior industry leaders. This position is ideal for someone who is highly motivated, eager to take initiative, and looking to develop a career in event production, business management, or marketing.

So, what will you be doing in this role?

You will conduct in-depth research into industry trends, challenges, and emerging technologies to develop conference agendas.

You will also identify and liaise with senior executives, leaders, and key stakeholders to secure high-calibre speakers and sponsors.

As well as this, you will oversee the end-to-end planning of conferences, ensuring key milestones are met and all elements align with strategic objectives. And work closely with internal teams, including marketing, sales, and operations, to ensure seamless event execution.

You will create compelling conference programmes that address industry challenges and provide value to delegates.

You will learn all about project management expertise, including planning, organisation, and execution of large-scale events. You will develop leadership and decision-making skills through managing cross-functional teams and external stakeholders. And so much more with this apprenticeship.

You will need to have a strong interest in business, events, and industry research.

This job does involve travel internationally to manage events on-site, coordinate with speakers, and ensure a high-quality delegate experience. You will attend and manage conferences in Europe, the USA, and beyond.

Does this all sound like something you would like to do? Do you have a valid passport?

College attendance will be once a month for 9 months at Bedford College during your apprenticeship.

Where you’ll work

World BI
Safestore Business Centre, Office B9
Elstow Road,
MK42 9QZ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

BEDFORD COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administration
Level 2 Functional Skills English and maths

Requirements

Desirable qualifications

GCSE or equivalent in:

English (grade 3)
maths (grade 3)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

communication skills
Enthusiastic
Reliable
Organisation skills

Other requirements

Are you happy to travel? You will need a valid passport. As part of this unique apprenticeship, you will have the incredible opportunity to, travel throughout Europe and the USA. All expenses paid flights, accommodations, meals, and more. Expand your professional network on an international scale. Gain invaluable global business experience. Develop cross cultural communication skills. You will build your career while experiencing new ways of doing business. Candidates must carry out an initial interview with a member of the Tresham College Apprenticeship Recruitment Team. Please be aware that the closing date is subject to change without prior notice.

About this company

World BI is a global leader in conference innovation, dedicated to shaping the future through exceptional events across diverse business sectors. Their portfolio includes cutting-edge conferences in Clinical Trials Innovation, Supply Chains, Pharma Packaging, Bran Protection, Automotive, and more. They excel in delivering both Virtual and In-Person Conferences, creating platforms that bring together industry leaders, renowned sponsors, and globally recognized speakers. Their events are designed to foster valuable connections, drive innovation, and provide actionable insights. At World BI, they don't just host events, they create opportunities.

After this apprenticeship

Future Prospects:

Full-time Business Administrator role on completion of your apprenticeship
Opportunity to specialize in a specific department (e.g., HR, Finance, Operations)
Potential for supervisory positions within 2-3 years
Access to further training and professional development programs
Possibility of fast-track management program for high performers
Long-term career path towards senior management roles

This employer is committed to nurturing talent and offer clear progression routes for dedicated apprentices who successfully complete the program.

Ask a question

The contact for this apprenticeship is:

BEDFORD COLLEGE

The reference code for this apprenticeship is VAC1000314732.

Apply now

Closes in 31 days (Sunday 25 May 2025)

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Company’s application instructions

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