Commercial Apprentice

Summary

What’s Possible Group, is the only harmonious marketing group exclusively for marketers at entrepreneurial brands. We're looking for an apprentice to work in our Commercial team to assist the Senior Commercial Executive & Group Commercial Director in a junior supportive role across all elements of the commercial and contractual requirements of the group.

Wage

£14,918.80 for your first year, then could increase depending on your age

National Minimum Wage rate for apprentices

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Training course

Business administrator (level 3)

Hours

Monday to Friday 9am to 5.30pm or Monday to Friday 9.30am to 6pm We work a 9-day fortnight, meaning staff have every other Friday off!

37 hours 30 minutes a week

Start date

Monday 26 May 2025

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

We are looking for an Apprentice to come and work within our Commercial team to assist the Senior Commercial Executive and Group Commercial Director in a junior supportive role across all elements of the Commercial and contractual requirements of Group and wider businesses.

The Department

The Commercial Department forms a key part of the Business Partner team within What's Possible Group (WPG), overseeing all commercial and contractual arrangements and documentation involving clients, partners, and external third parties.
Our core responsibilities include initiating, negotiating, and finalising commercial and contractual terms on behalf of our clients and external partners.
This also encompasses the ongoing management, review, and refinement of these agreements, as well as any broader contractual obligations across the Group — including TSW, Connections, Ireland, and our Make Possible companies, Vector and Pashn.
The Commercial Department plays a pivotal role in shaping and safeguarding the commercial integrity of the Agency. We ensure all agreements are robust, commercially sound, and aligned with the strategic interests of the wider Group.

What you’ll be doing:

Arranging, with training and support from Senior Commercial Executive, basic commercial documentation for clients and internal teams such as NDA (Non-Disclosure Agreements), DPAs (Data Protection Agreements) and Client Sharepoint permissions. From reviewing standard terms (with manager overview and teaching), drafting documents from templates, sending them via Docusign, chasing and filing.
Assist in the administration and tracking of all commercial documentation and key information including helping to instigate client commercial summaries for internal teams and database of key client commercial parameters.
Assisting in information gathering (internally) and chasing on information for pulling together broader commercial projects and pitches.
Assist on administration of commercials and contractual paperwork on any partner or referral third party arrangements.
Supporting the Commercial team as an administration superstar to increase day-to-day output including assisting in running trading reports and reconciliations using internal booking system and Excel.
You will champion your own development through regular training sessions, on job learning, and personal objectives set by you and your manager. This will include broader training on key media channels.
You will do all the above while demonstrating the ability to be friendly, yet assertive, when working with other team members, wider agency staff (quite often at senior level), external partners and clients to complete work to our required standard.

Key Deliverables: What will this role deliver in 6,9, 12 months?:

Being proficient with key commercial processes, documentation and requirements.
Identifying problems/threats and escalating to management if necessary
Good relationships being formed with internal staff across all part of the Group (even at senior level), agency partners and Clients.
The ability to deal with base commercial documentation and broad knowledge of key requirements.
Working more independently and ‘owning’ the areas you work on in terms of the baseline commercial documentation and administration.
Gaining a wider knowledge of the commercial and contractual conversations and understanding key contractual terms and how commercial arrangements are negotiated.
Gaining a broad knowledge across all aspects of media and marketing services provided by the Group.

Where you’ll work

4 Abbey Wood Road
West Malling
ME19 4AB

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

THE WEST MIDLANDS CREATIVE ALLIANCE LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administration Level 3 Standard.

Apprentices learn the skills they need on the job with the guidance of a development coach who is an expert from industry. You will finish your apprenticeship with a recognised qualification, valuable industry experience, money, and substantial opportunities for promotion.

Training is a blended learning delivery model: online learning, classroom sessions, work-based training, independent research, workplace projects, one-to-one support and training. Your training will include:

Information Technology.
Record Document Production.
Stakeholders and Stakeholder Management.
Policies.
Business Fundamentals.
Planning and Organisation.
Relevant Regulation.
Processes.
Effective Project Management.
Managing Performance.

The end-point assessment is synoptic and takes place at the end of the apprentice’s learning and development. The requirement is that the end-point assessment is completed within 3 months from the start of the end-point assessment period (Gateway).

The Business Administrator End Point Assessment (EPA) involves the following:

Knowledge test – 20%
Portfolio-based interview – 40%
Project presentation – 40%

For a full overview of the business administrator standard please click on the following link: https://creativealliance.org.uk/apprenticeships/business-administrator-level-3/

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Logical
Team working

About this company

What’s Possible Group is the only harmonious marketing group exclusively for marketers at entrepreneurial brands. Growth is your number one business priority, but targets grow faster than budgets, and resource and time are always limited. You have to outsmart wealthier market leaders while navigating your own fast-moving business (which might acquire tomorrow while disrupting your category today). You need to deliver tangible results and demonstrate them with metrics and language your board understands.

https://whatspossiblegroup.com/ (opens in new tab)

Company benefits

We work a 9-day fortnight, meaning staff have every other Friday off! We’ve built a benefits package that invests in our employees’ long-term personal and professional growth and wellbeing. Up to £189 a month travel allowance.

After this apprenticeship

Potential for a full-time position is available for the right candidate upon successful completion of the apprenticeship.

Ask a question

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