Procurement Administrator Apprentice

Summary

You'll provide essential administrative support, manage incoming requests, and maintain procurement systems. You will be responsible for ensuring staff have access to key procurement tools, including the contracts register, eSourcing platforms, and credit checking systems, as well as delivering training where required.

Wage: £22,223 a year
Minimum wage rates (opens in new tab)
Training course: Procurement and supply assistant (level 3)
Hours: Monday - Friday, 09:00 - 17:00.
35 hours a week
Possible start date: Thursday 15 May
Duration: 1 year 6 months
Positions available: 1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

Provide essential administrative support,
Keep supplier data accurate and up to date
Processing new supplier forms and amendments
Contribute to procurement reporting by collecting and maintaining relevant data
Act as a helpdesk function, responding to enquiries and ensuring stakeholders are well informed

Where you’ll work

45-47 Westminster Bridge Road,
London
SE1 7JB

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

PEABODY TRUST

Your training course

Procurement and supply assistant (level 3)

Equal to A level

Course contents

Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.
Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks
Create, maintain and amend purchase order and contract records.
Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.
Present findings and data in all formats e.g. mathematically, written and oral.
Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.
Utilise relevant Procurement computer systems or internal databases.
Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.
Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.
Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.
Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.
Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.
Investigate and resolve purchase order, delivery and invoice queries.
Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.
Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.
Able to consider the impact of the decision making process when interacting with the supply chain.
Able to support the contract negotiations and mini competitions with suppliers.
Monitor and order products, stock, equipment and services at appropriate times using the appropriate procurement method.
Communicate to procurement's internal stakeholders, suppliers and other stakeholders in order to develop effective relationships and networks
Create, maintain and amend purchase order and contract records.
Interpret, evaluate and compare procurement information such as historical spend and usage using databases and spreadsheets.
Present findings and data in all formats e.g. mathematically, written and oral.
Determine value for money (VFM) and added value through the use of Total Cost of Ownership during the evaluation process, and apply the most economically advantageous tender (MEAT) criteria to the evaluation of quotes and tenders to support the recommendation at award. This may include the inclusion of green, low carbon, sustainability, and ethical criteria.
Utilise relevant Procurement computer systems or internal databases.
Select the supplier of the most appropriate products and services for purchases within their remit and place purchase order.
Undertake appraisal of adhoc and low spend suppliers including setting them up on the purchasing system.
Effectively research and analyse demand, spend, trends, potential suppliers and industries utilising qualitative and quantitative methods.
Develop specifications of requirements and requests for quotes/tenders in line with organisational requirements.
Apply considerations of responsible procurement in evaluating potential suppliers, quotes and tenders.
Investigate and resolve purchase order, delivery and invoice queries.
Own low risk value projects such as supply contracts for stationery, personal protective equipment (PPE) or other consumables, and contribute to higher risk activities such as contracts for building services or machinery, and track, log, expedite and review outstanding orders and stock availability where applicable.
Maintain knowledge on all open orders and their status' and provide assistance to all purchasing staff e.g. expediting and feeding information back to the relevant stakeholders.
Able to consider the impact of the decision making process when interacting with the supply chain.
Able to support the contract negotiations and mini competitions with suppliers.

Your training plan

You will complete a variety of induction training to settle you in and then begin your Level 3 Procurment & Supply Assistant Apprenticeship. If there is a need for you to complete English and/or maths at Level 2 Functional Skills, this will form part of your apprenticeship programme.

Training will be scheduled in line with working pattern.

Location: South East London

Requirements

Desirable qualifications

GCSE or equivalent in:

English (grade Grade 4 or C)
Maths (grade Grade 4 or C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Organisation skills
Customer care skills
Administrative skills
Team working
Initiative

About this company

The Peabody Group is responsible for 66,000 homes in London and the South East. We have 17,500 care and support customers. Our mission is to help people make the most of their lives.

https://www.peabody.org.uk/ (opens in new tab)

After this apprenticeship

Oppertunity to stay on Full Time
Further progression may well be available in other areas within our sector, upon successful completion of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

PEABODY TRUST

The reference code for this apprenticeship is VAC1000309863.

Apply now

Closes in 11 days (Friday 28 March)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

Please apply via Peabody vacancies. Follow the link and click apply now

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