Office Administrator Apprentice

Summary

An exciting opportunity has arisen due to expansion. We are looking to recruit a new team member to support the Office Manager in their day to day activities. This is a key, varied and fast paced role that will enable you to showcase your skills to provide support to all departments.

Wage: £15,000 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: 8.00am - 5.00pm, days to be confirmed.
37 hours 30 minutes a week
Possible start date: Monday 7 April
Duration: 1 year 6 months
Positions available: 1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

As an Office Administrator, your key duties will include:

Coordinating office activities to secure efficiency and compliance with company policies
Support in answering queries from internal stakeholders
Create documents, e.g. in Microsoft Excel and Word.
Filing and organising documentation and emails
Performing data entry roles, including updating records and databases
Supporting the accounting function with Sales Invoicing and some accounting entries
Supporting fleet maintenance tasks, including record keeping, and the Commercial department in other ad-hoc administrative tasks
Credit Control
Answering the telephone
Liaise with the yard manager for stock and goods inwards control.

Skills, Qualification & Attributes:

Interest and enthusiasm to work within office administration & working closely with colleagues in other departments.
Computer literate - experience of MS Office in particular Word, Excel and Outlook.
Some knowledge of Sage Accounts 50 experience preferred, but not essential as full training will be given.
Ability to work as part of a team and on one's own initiative.
Comfortable working in a fast paced environment and the capability to manage workload efficiently to meet deadlines.
A proactive individual with excellent communication skills.

What do we offer?

Friendly atmosphere
Training and qualification opportunities (progression if desired)
Team events
Holiday entitlement 29 days including Bank Holidays
Perkbox - Employee Benefit Platform

Where you’ll work

37 Crow Lane
Northampton
NN3 9BZ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

MILTON KEYNES COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Training with Milton Keynes College.
Ongoing training, support and development with the employer.
Business Administrator Level 3.

Requirements

Essential qualifications

GCSE or equivalent in:

English and Maths (grade 4-9)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Administrative skills

About this company

Established in 2008 we are a Scaffolding supply and fit service to a diverse market for well-known Construction and Housing Companies. During 2020 we were acquired to form part of a bigger group of construction companies, offering multi trades. This has strengthened our position in the market and we have seen a period of consistent growth. The group is extremely knowledgeable in their fields and are driven to achieve the Companies goals.

After this apprenticeship

A permanent position may be on offer upon successful completion of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

MILTON KEYNES COLLEGE

The reference code for this apprenticeship is VAC1000308455.

Apply now

Closes in 13 days (Friday 28 March)

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