Business Administration Apprentice

Summary

This apprenticeship offers hands-on experience in stock control, kitting, logistics, and general business administration. The apprentice will support key business functions, ensuring efficient inventory management and administrative operations while developing essential workplace skills.

Wage

Competitive

Competitive wage offered

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Competitive apprentice salary in line with government guidelines.

Training course

Business administrator (level 3)

Hours

Monday to Friday (exact hours 9am - 5.30pm), including time for college attendance.

37 hours 30 minutes a week

Start date

Thursday 1 May 2025

Duration

1 year 9 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

An average week in this role includes:

Assisting with stock control, receiving, checking, and storing inventory
Preparing kits for assembly and ensuring accurate dispatch
Maintaining stock records and identifying discrepancies
Supporting procurement and tracking material flow
Managing documentation, invoicing, and shipping paperwork
Filing, organising, and retrieving records
Handling customer and supplier communications regarding stock and orders
Tracking and replenishing office and warehouse supplies
Assisting in generating reports on inventory and procurement trends
Providing general administrative support across business operations
Packaging products for international shipment

You should have:

Strong organisational skills and attention to detail
Basic understanding of business operations, stock control, and logistics
Good written and verbal communication skills
Ability to work independently and in a team
Proficiency with Microsoft Office (Word, Excel, Outlook) or willingness to learn
Ability to prioritise tasks effectively
Enthusiastic, proactive, and willing to learn

Where you’ll work

Unit 1C, Harwood Road
Northminster Business Park
Upper Poppleton
York
YO26 6QU

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

YORK COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3.

Apprentices will typically attend York College on a day release for the duration of the apprenticeship and work with their employer for the remainder of their contracted hours. During their time in college, apprentices will work towards developing their knowledge, skills and behaviours, and at work will consolidate their on-programme learning with the support of their employer. An assessor/reviewer will visit the workplace every 8-10 weeks to discuss and monitor progress on the apprenticeship in conjunction with the employer.

Requirements

Essential qualifications

GCSE in:

3 other subjects (grade 4)
English (grade 4)
maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Logical
Team working
Initiative
Non judgemental
Patience

Other requirements

The role involves working in both office and warehouse environments. Some physical activity may be required when handling stock. The workplace is accessible by public transport, but candidates should ensure they can reliably travel to the location. After you submit your application, look out for an email from apprenticeships@yorkcollege.ac.uk Check your spam folder, too. You must reply, otherwise your application will be rejected.

About this company

York Probe Sources Limited (YPS) was founded in November 1997. YPS specialises in the core technology used inside electron microscopes, known as electron emitters or electron sources. It has since expanded into related areas producing a range of products and services aimed at delivering product and servicing the electron microscope market. At the heart of our mission is a profound purpose – to empower scientists and researchers, contributing to the discovery and construction of a brighter future. Every innovation and breakthrough represents a stride towards advancing knowledge and creating a positive impact on the world. As a small company, we are deeply committed to driving scientific progress and technological advancement through our cutting-edge electron optics solutions. The underlying premise of our purpose is simple yet profound: to fuel innovation and create a brighter future for all. Our purpose statement is as follows: “Enable scientists and researchers to discover and build a brighter future.”

https://yps-ltd.com/ (opens in new tab)

Company benefits

Potential for salary progression and bonuses upon successful completion. Additional benefits include training, mentorship, and development opportunities.

After this apprenticeship

Potential for permanent employment upon successful completion of the apprenticeship, with opportunities for career growth in stock control, logistics, or business administration.

Ask a question

The contact for this apprenticeship is:

YORK COLLEGE

Appretniceships

apprenticeships@yorkcollege.ac.uk

01904 770368

The reference code for this apprenticeship is VAC1000306259.

Apply now

Closes on Wednesday 30 April 2025

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