Purchasing Administrator Apprenticeship

Summary

Working across our portfolio of online brands, you'll be central to the efficiency and effectiveness of our operations. You’ll master precise data entry, create and manage purchase orders, communicate with suppliers and collaborate with our Marketing, Warehouse and Customer Care teams to ensure seamless stock availability and distribution.

Wage

£13,312 a year

Minimum wage rates (opens in new tab)

20 days annual leave Flexible working Fast-track professional development & qualification opportunities

Training course

Business administrator (level 3)

Hours

Monday to Friday - 08:30-17:00 with a 30 minute break. No weekend work required.

40 hours a week

Possible start date

Monday 31 March

Duration

1 year 6 months

Positions available

1

Work

Most of your apprenticeship is spent working. You’ll learn on the job by getting hands-on experience.

What you’ll do at work

Accurate data entry and accurate maintenance of data on our ERP system.
Raising Purchase Orders and liaising with suppliers on inbound stock.
Updating internal teams on stock availability.
Dealing with back orders, ensuring they are cleared as quickly as possible.
Updating task boards to ensure smooth running of new launches.
Discontinued line management.
Any other ad-hoc administrative tasks necessary to support the wider teams.

Where you’ll work

UNIT D
ACORN BUSINESS PARK
LING ROAD
POOLE
BH12 4NZ

Training

Apprenticeships include time away from working for specialist training. You’ll study to gain professional knowledge and skills.

College or training organisation

BOURNEMOUTH AND POOLE COLLEGE, THE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Once a week you'll be at Bournemouth & Poole college working on your course.

The other four days will be working at our modern offices, located just a short distance from Tower Park in Poole. With facilities such as on-site parking, a Wellness Room, Pool Table, and various break-out areas, we strive to maintain a balance of work and well-being. Our office is also home to Eddie, our friendly office dog, adding a unique touch to our workplace culture.

Requirements

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative
Patience
Experience working with Excel

Other requirements

This role demands a good level of organisation and an ability to manage multiple priorities in a fast-paced environment.

About this company

Founded in 2012, Koin Limited has evolved from a disruptive startup into a leading player in the e-commerce and collectible coin industries. Headquartered in Poole, UK, Koin is on an ambitious journey to achieve £100 million in turnover by 2030. The company operates with a robust digital and operational framework, driving innovation and customer-centric solutions across its expanding portfolio of brands. Koin Limited’s flagship brand, The Koin Club, specialises in licensed collectible coins, offering a diverse range of products through cutting-edge e-commerce platforms. In addition to coins, Koin has diversified its offerings with brands like Tilly Pig, which focuses on children’s development products, and recent acquisitions, Jonny’s Sister and Bubba Boo, which broaden its reach into personalised gifts and eco-friendly children’s products. Joining Koin Limited means being part of a dynamic, forward-thinking team committed to innovation and excellence. Employees have the opportunity to contribute to a company poised for significant growth while working in a collaborative environment that values creativity, efficiency, and strategic impact. As part of the journey, team members will play a crucial role in driving Koin’s vision of becoming a leader in the e-commerce industry.

http://www.thekoinclub.com (opens in new tab)

Company benefits

Free barista style coffee. Free parking. Regular staff events.

After this apprenticeship

Opportunity to progress into a permanent Purchasing Administrator position with us.

Ask a question

The contact for this apprenticeship is:

KOIN LIMITED

Hayley Cox

hayley.cox@koinlimited.co.uk

07766076162

The reference code for this apprenticeship is VAC1000305907.

Apply now

Closes today

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

Please email your application and CV to recruitment@koinlimited.co.uk where we aim to respond to you within 48 hours.

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