Finance and Administration Apprentice

Summary

A reliable, enthusiastic and motivated individual has the opportunity to join Grayton Ltd, as their new administration apprentice to be nurtured and trained by the existing experienced workforce.

Wage: £12,979.20 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Thursday 8.30am-4.30pm & Friday 8.30am – 3.30pm
39 hours a week
Possible start date: Monday 10 March
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

An excellent opportunity has arisen for an Apprentice to work for Grayton Ltd, based in Barton Upon Humber. Working within a busy office environment, training will cover all aspects of administration in line with the company’s standard operating procedures.
The Apprentice will play an important team role in the day-to-day planning, organisation and smooth running of the department, to ensure all financial and business objectives are met.
Duties to include:

Dealing with incoming and outgoing telephone calls
Meet & Greet visitors in a confident and polite manner
Exercising judgement when receiving phone calls, taking messages, arranging appointments
Responding to e-mail
Liaising with internal departments to ensure an excellent level of service is provided
Typing of various items, including marketing material and general correspondence as required
To use tact, diplomacy and respect confidentiality at all times.
General office duties involving ICT, filing, faxing, photocopying etc.

This is an overview of some of your potential everyday tasks

Where you’ll work

Stanley House Falkland Way

Barton Upon Humber

DN18 5RL

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

DN COLLEGES GROUP

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Training will take place at North Lindsey College on a day release basis.

More training information

As part of the Level 3 Business Administrator apprenticeship standard, you will learn the knowledge, skills and behaviours which will support you for your end-point assessment. You will take part in a combination of activities, such as face-to-face classroom-based sessions, remote learning sessions, work shadowing and online learning, to support your learning and development and compile a portfolio of evidence.

If you have not achieved a GCSE grade 4 (C) in English and Maths, you will be required to complete Functional Skills Level 2 in English and maths.

Off-the-job-training:

Apprenticeships are about upskilling and reaching occupational competency takes time. Many employers and apprentices have praised the positive effect off-the-job training has on their productivity and apprentices feel valued by the significant investment in their training. All off-the-job training must be relevant to the Apprenticeship Standard being undertaken. Your off-the-job training will be agreed with your employer and North Lindsey College before you commence your programme.

End-Point Assessment (EPA):

At the end of the on-programme learning, you will be required to undertake an End-Point Assessment to demonstrate you have met the occupational standard. This includes:

Apprentice Showcase
Practical Observation
Professional discussion
Project Presentation

Requirements

Essential qualifications

GCSE in:

English (grade C/4)
Maths (grade C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Administrative skills
Team working
Initiative

Other requirements

You must ensure you are able to travel daily to the place of work.

About this company

Grayton Ltd is trusted and accredited to work in key industries that underwrite British manufacturing success. We support producers of cement, chemicals, petrochemicals, and steel. Our specialisms are the structural and mechanical engineering elements involved in projects that maintain, refurbish, and replace components with specialist roles in heavy industry, especially rotating plant and the fabrication of pipework and steelwork systems. But that’s only part of our story. Just as important as what we do is how we do it, and that key dimension of our service comes down to the people we employ. Many have been with us for years; all understand that the only way to do any job is to the highest standards of safety and quality – because our clients deserve the best.

After this apprenticeship

Progression into a full time role and advancement within the company

Ask a question

The contact for this apprenticeship is:

DN COLLEGES GROUP

sharron eskesen

sharron.eskesen@northlindsey.ac.uk

The reference code for this apprenticeship is VAC1000300989.

Apply now

Closes in 13 days (Wednesday 19 February at 11:59pm)

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