Apprentice Engineering/Production Process Administrator

Summary

We are looking for an ambitious and hardworking individual work to towards achieving a Level 3 Qualification in Business Administration. You will have the opportunity to learn within your role and through other experienced team members.

Wage: £16,000 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Four days per week, working from 7.00am to 5.30pm. Currently trialling a 4-day week with longer daily working hours, so all employees have either a Monday or a Friday off.
38 hours a week
Possible start date: Monday 31 March
Duration: 1 year 3 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The primary purpose of this role is taking responsibility for daily administrative and accurate data entry tasks within a workshop office.

The successful applicant will be trained to accurately process works orders and provide other administrative tasks within our busy open plan Engineering and Production Office.

The role will encompass the following key elements:

Once an order is received; check customer order corresponds exactly to the appropriate CTE Quotation
Complete IPO checklist using quote as reference, liaise with production and check batch sizes for the particular job, create job-cards and check sub-con / materials tab / free issue parts
Check job card order and ensure accuracy
Liaise with production to check dates are planned accordingly
Project Manage sub-con suppliers / customers if free-issuing parts to ensure sourced parts are available to kit in good time
Liaise with colleagues to Collate and Complete Customer / Job Logs, track and record any design changes, note and quantify customer derived delays, maintain additional chargeable hours information and advise any consequential delays accordingly

Where you’ll work

UNIT 6

FARMBROUGH CLOSE

AYLESBURY

BUCKINGHAMSHIRE

HP20 1DQ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BUCKINGHAMSHIRE COUNCIL

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

As part of this role, you will undertake a level 3 apprenticeship in Business Administration
Your training will be completed online with a dedicated tutor who will support you in your studies. You will be given one day a week to work on your apprenticeship training

The training you will be completing as part of the Level 3 Business Administrator apprenticeship standard includes:

Level 2 Functional Skills in maths and English (if required)
End-Point Assessment (EPA)
Continued Professional Development training, organisational structure
Legislation and Regulations
Business Administration communication skills
Stakeholder Engagement - both internal and external
Stakeholder analysis, service level agreements (SLAs), stakeholder salience, stakeholder power versus interest grid
Record and document production - document layout, GDPR, Proof reading techniques
Decision Making - cost benefit analysis, break even analysis,
5 Why’s, Root Cause Analysis
Risk analysis and risk management, risk implication/ probability chart, force field analysis, use of organisational policies, procedures, and frameworks for support
Social Media in Business and personal
Project Management tools - project Life Cycle, Gantt chart, Power V’s Interest Grid, SWOT analysis, Work Breakdown Structure, and risk management techniques
Change management
PESTLE analysis
Finance - Budget Management, invoice processes
Interpersonal skills - professionalism, coaching methods, organisational culture
Presenting Like a Pro - workshop on how to deliver high quality presentations

Requirements

Essential qualifications

GCSE in:

English (grade A-C/9-4)
Maths (grade A-C/9-4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Analytical skills
Team working

Other requirements

No specific technical knowledge is required as full training will be given on the relevant software package/s, however any Engineering knowledge, or previous experience in an Engineering related, or Production based, job will be advantageous.

About this company

Our principal business is the design and manufacture of precision fabricated components and thermal insulation solutions for the motorsport and automotive industries. We support customers racing in championships around the world including IndyCar, F1 and the WRC. Our mission is to build strong and lasting business partnerships, enabling our customers and employees to achieve their full potential. Our vision is to take the lead through innovation, quality and delivery, to become the number one global provider of precision fabrication and thermal insulation solutions.

https://www.cte-adv-tech.com/ (opens in new tab)

After this apprenticeship

You will have the opportunity to join our team as a full-time employee

Ask a question

The contact for this apprenticeship is:

BUCKINGHAMSHIRE COUNCIL

Sabrina Tebb

sabrina.tebb@buckinghamshire.gov.uk

The reference code for this apprenticeship is VAC1000300674.

Apply now

Closes in 13 days (Friday 7 March at 11:59pm)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

Cookies on Find an apprenticeship

Contents