Apprentice Business Administrator

Summary

We’re looking for someone organised, eager to learn, and with a good eye for detail to join our ADComms Ltd team as their new administration apprentice to be nurtured and trained by the friendly, existing, experienced workforce.

Wage: £12,480 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday, 08:00 to 16:00 (37.5hrs).
37 hours 30 minutes a week
Possible start date: Wednesday 19 March
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

An excellent opportunity has arisen for an Apprentice to work for AD Comms Ltd, based in Scunthorpe. Working within a busy office environment, training will cover all aspects of administration in line with the company’s standard operating procedures.

The apprentice will play an important team role in the day-to-day planning, organisation and smooth running of the department, to ensure all financial and business objectives are met.

General Duties:

Entering data into the company database
Assisting with organising meetings and taking minutes
Assisting maintaining company data, information & records.
Assisting with employee & business enquiries
Assist with creating & promoting staff publications.
Assist with coordinating logistics for new hire orientations
Assist with updating employee training records and assist with training provider enquiries.
Answering phone calls, and emails taking messages and connecting enquiries to proper departments
Following up on business communications.
Preparing documents through editing, printing and binding
Preparing plans to help streamline and improve business operations
Assisting where required in projects and finance deliverables.

Desired skills:

Able to work independently and to manage own time efficiently
Ability to work as part of an effective team
Ability to communicate effectively with staff at all levels
Good ICT skills and confidence in using new applications
Good time management

Desired personal qualities:

Drive and determination
Willingness to learn new skills
Conscientious, tact and diplomacy
Smart and presentable
Must possess common sense

This is an overview of some of your potential everyday tasks.

Where you’ll work

11 Billet Lane

Scunthorpe

South Humberside

DN15 9YH

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

DN COLLEGES GROUP

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Training will be at North Lindsey Collegewhere you will access a wide range of facilities on offer. 
Day release
You will undertake The Level 3 Business Administration apprenticeship standard.  
https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0 
 
 
You will undertake Functional Skills for English and/or Maths if needed  
 
You will undertake both on and off the job training by a team of industry-qualified professionals to give you the best skills, knowledge, and experience.

Requirements

Essential qualifications

GCSE in:

Maths/English/Other (three required) (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience

Other requirements

You must be able to travel to and from work and college. Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week). The Apprenticeship National Minimum Wage guide is updated every April (ANMW): https://www.gov.uk/national-minimum-wage-rates

About this company

ADComms delivers innovative technology solutions and services to owners and operators of the UK rail network. With extensive experience in telecommunications and networks markets, ADComms works with clients to develop intelligent connected solutions that solve operational challenges. We innovate, design and build telecoms, network, energy and on-train technology solutions. Our maintenance and distribution capabilities support our solutions post deployment, to ensure maximum reliability and extended operational life. ADComms is a quality, safety and environmentally-focused business, which constantly drives through performance improvements to make the business stronger and smarter for the future.

https://adcomms.ltd/ (opens in new tab)

After this apprenticeship

Progression into a full time role and advancement within the company

Ask a question

The contact for this apprenticeship is:

DN COLLEGES GROUP

Sharron Eskesen

Sharron.eskesen@northlindsey.ac.uk

The reference code for this apprenticeship is VAC1000300590.

Apply now

Closes in 11 days (Wednesday 5 March at 11:59pm)

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