Apprentice Office Coordinator

Summary

This vacancy is for a Apprentice Office Coordinator based in Nelson. The successful applicant will have the opportunity to support the business with general administrative duties as well as other ad-hoc duties defined by management.

Wage: £11,830 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 09:00 - 17:00.
35 hours a week
Possible start date: Monday 10 March
Duration: 1 year 4 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Position Overview:

We are seeking an enthusiastic and proactive Office Coordinator to support our manager in the day to day operations of our busy print company. The ideal candidate will be eager to learn, develop new skills, and thrive in a collaborative environment.

Key Responsibilities:

Assist the manager in overseeing daily operations and ensuring smooth workflow across departments.
Coordinate and delegate tasks to team members, ensuring deadlines are met efficiently.
Handle basic accounting tasks, including invoicing, tracking expenses, and maintaining financial records.
Manage schedules, appointments, and meetings for the manager and team.
Act as the first point of contact for internal and external communications, ensuring queries are handled professionally.
Maintain organised records and files, ensuring the office operates efficiently.
Assist in project management, tracking progress, and providing updates to the manager.
Support the implementation of new systems or processes to improve operational efficiency.
Handle other administrative duties as required.

Where you’ll work

17B

BRIDGEWATER HOUSE

SURREY ROAD

NELSON

BB9 7TZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

TRAINING 2000 LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

BTEC Level 3 Diploma in Business Administration, QCF.
Functional Skills Level 2 maths and English can be obtained on the course if you don?t already hold these qualifications.

Requirements

Essential qualifications

GCSE in:

English (grade 4/C or above)
Maths (grade 4/C or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Team working
Initiative
Good Timekeeping

Other requirements

Please do not contact the company directly. Please note - we reserve the right to close any vacancies from further applications when we have received a suitable number of applications from which to make a shortlist. Please ensure you apply as soon as possible if you wish to be considered for this role.

About this company

Star Print, a trusted name in the printing industry since 1995! With our expertise in lithographic, digital, and large format printing, we deliver exceptional print products for every project. Located in the picturesque town of Nelson, we proudly serve businesses nationwide. Our sterling reputation is built on our unwavering commitment to delivering outstanding print at competitive prices, with quick turnaround times. Our unique approach has helped businesses achieve remarkable results.

https://www.starprint.org.uk (opens in new tab)

After this apprenticeship

The opportunities in the world of business are endless. Many apprentices start in business administration, customer service or accountancy, which are great stepping stones into lots of exciting careers. You can go on to specialise in a particular field and into management. You will find people who started in administration working in all professional areas and at all levels. If you are good at IT and enjoy working with others, then a Business Apprenticeship could give your career a great start.

Ask a question

The contact for this apprenticeship is:

TRAINING 2000 LIMITED

Morgan Horne

morgan.horne@t2000.co.uk

01254 54659

The reference code for this apprenticeship is VAC1000298701.

Apply now

Closes in 23 days (Friday 28 February at 11:59pm)

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