Business Administration Apprentice

Summary

The Accord Multi Academy Trust is seeking to appoint a Business Administration Apprentice to assist with the provision of high-quality support and contribute effectively to the function of the Administration Team within our off-site Alternative Provision Unit and across the Trust as may be required.

Wage

£12,313.60 a year

Minimum wage rates (opens in new tab)

National Apprenticeship Wage upon commencement, rising to the National Minimum Wage for age subject to completion of successful probationary period.

Training course

Business administrator (level 3)

Hours

Monday to Thursday 8.00am to 4.00pm and Friday 8.00am to 3.30pm.

37 hours a week

Possible start date

Saturday 1 March

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Overall Purpose of the Job:

· To undertake on the job training to learn and develop new skills and gain experience of administration.

· Complete training/qualification.

· Assist with providing a clerical service to all staff within the designated academy base and academies across the Trust as required.

· Provide administrative support to other academies within the Trust or the Trust central team as may be required.

· Committed to the safeguarding and promotion of the welfare of young people and to demonstrate this commitment in every aspect of the post.

· The position will be based at California Drive, the Trust’s Alternative Provision Unit.

Key Outcomes/Activities:

Administration Responsibilities

· To learn from, and to implement new administration and interpersonal skills to support the work of the academy and wider Trust as may be required, for example, filing, photocopying, faxing and telephone duties.

· Undertake typing, word processing and other IT based tasks.

· Support the academy/Trust with duties as required including answering the phone, face to face enquires, receiving and signing in of visitors/parents and distributing mail.

· Attend and minute meetings as may be required following full training.

· Support colleagues with follow up actions from meetings with direction.

· Arrange meetings and refreshments as directed.

· Assist with routine orders e.g. stationary and refreshments.

· Maintain accurate and up to date information and ensure appropriate use of electronic storage systems.

· Assist with sorting incoming and outgoing post.

· Support administrative tasks such as drafting letters, communications, minutes and reports. All documents produced would require thorough checking and senior colleague approval.

· Assist with collation of information and liaise with members of the Accord Central Team, Governors, Trustees, Headteachers/Principals and senior staff as may be directed by colleagues.

General Academy Responsibilities

· Contribute to and uphold the vision and ethos of the Accord Multi Academy Trust.

· Recognise own strengths and areas of expertise and use these to advise and support others.

· Promote team work within the team, working in partnership to ensure effective working relations.

· Treat all users of the Trust with courtesy and consideration.

· Be aware of and comply with all Trust Policies and Procedures at all times.

Where you’ll work

Wakefield Road

Horbury

Wakefield

West Yorkshire

WF4 5HE

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

HEART OF YORKSHIRE EDUCATION GROUP

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The role will be based at California Drive Alternate Provision Unit in Horbury and will include working at Horbury Academy in the Administration Office. The apprenticeship is on the job training and is done by online meetings and onsite visits with the assessor.

Requirements

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Presentation skills
Administrative skills
Logical
Team working
Initiative

Other requirements

The position will involve working between California Drive Alternative Provision Unit and Horbury Academy (just on the adjacent road).

About this company

Accord Multi Academy Trust is an educational charity established in September 2016. The founding members of the Trust were Horbury Academy and Ossett Academy & Accord Sixth Form College, joined in December 2016 by Horbury Primary Academy and Middlestown Primary Academy. Our fifth member, South Ossett Infants Academy, joined us in 2024. The overarching vision for the Trust is to work in one ‘Accord – celebrating the differences of each academy through strong collaboration in order to inspire all members of our learning community to be the best that they can be.’ Our vision is underpinned by the highest expectations of what every child can achieve regardless of their context or starting point. Accord Multi Academy Trust is based in Wakefield; all five academies in the Trust are closely located to one another which lends itself to many opportunities to work closely and collaboratively. All academies are within a three-mile radius of one another and can be found a short drive off junction 40 of the M1. At Accord we are committed to providing world class education for all young people within our community and as such we recognise the pivotal role that our staff play in this respect. The Trust places at the heart of its development a commitment to high quality professional development for all staff who join the Trust. We understand that by investing in our staff we will create an organisation with a shared vision and values that will transform education for young people. The Trust is strongly committed to fostering a positive and healthy working environment with wellbeing and workload management at the forefront of all decision making.

https://accordmat.org/join-our-team/vacancies/ (opens in new tab)

Company benefits

We encourage prospective candidates to look at our website for further information regarding our People Pledge at https://accordmat.org/join-our-team/working-for-our-trust/ and Employee Benefits Brochure.

After this apprenticeship

Administration Assistant

Ask a question

The contact for this apprenticeship is:

ACCORD MULTI ACADEMY TRUST

Beata Andziak

hr@accordmat.org

01924 282748

The reference code for this apprenticeship is VAC1000298167.

Apply now

Closes in 10 days (Monday 10 February)

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After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

Application forms are available from https://accordmat.org/vacancies/ Completed application forms to be returned to hr@accordmat.org.

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