Business Administrator Apprentice

Summary

Are you ready to kick-start your career? We’re on the lookout for a passionate and hardworking Administrator to join us! You will gain hands-on experience, develop new skills, and achieve a Level 3 Qualification while working in a supportive and inspiring environment. If you’re reliable, keen to learn and ready to grow, we’d love to hear from you!

Wage

£13,312 a year

Minimum wage rates (opens in new tab)

We are a Real Living Wage employer, which you will move onto upon successful completion of the apprenticeship.

Training course

Business administrator (level 3)

Hours

Monday to Friday, 8.00am to 4.30pm, 40 mins lunch.

40 hours a week

Possible start date

Monday 3 March

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Overall Purpose of the Role

We are looking for a hardworking, highly motivated apprentice with initiative, good IT skills and the ability to work as part of a team, to support and provide administration support within our estimating department.

Key Responsibilities after training will include;

To carry out pre-contract activities with enquiry set up and tendering duties
Create and modify documents using Microsoft Office, Excel and Word
Provide comprehensive administrative support to the department
Manage and maintain office systems, including data management
Assist in the preparation of reports and other documentation
Handle incoming enquiries via phone, email, and in person, and redirect them as necessary
Collaborate with team members to ensure efficient workflow and communication
Any other duties as required
Ensuring that the policies of the company are observed, and that good practice is encouraged, particularly in the areas of Health & Safety, Equal Opportunities and Confidentiality

The above is not an exhaustive list of duties and you will be expected to perform different tasks as necessitated by the organisation which are relevant to your post within the company to meet the overall business objectives.

Where you’ll work

Aptus House Barrs Fold Road

Westhoughton

Bolton

BL5 3XP

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

C.M.S. VOCATIONAL TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The successful candidate will be enrolled on the Level 3 Business Administrator Standard, which is equivalent to 2 A Levels - delivered on-line.

As a business administration apprentice, you will complete the following qualifications as part of your apprenticeship:

Level 3 Business Administrator Standard Apprenticeship
Level 2 Functional Skills maths and English if equivalents are not already achieved
You will also develop the skills, knowledge and behaviours required to work within an office environment
This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills
You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times
Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussions
All evidence will be logged to your electronic portfolio

Requirements

Essential qualifications

GCSE or equivalent in:

maths & English (grade 4 / C or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Number skills
Team working
Initiative

Other requirements

The vacancy may close early if the right applicant is found. As an established and successful company, we know that apprentices are key to our continued success and growth. This is why we look after our apprentices so well. We’ve won many awards for our apprenticeship programmes and are proud to say that all our apprentices have enjoyed being part of the Aptus family.

About this company

Aptus Utilities was founded in Bolton, in March 2010, out of an ambition to provide a multi-utility solution that streamlines and speeds up building processes for construction companies and to create a business that places customer service and integrity at its core. With more than 50 years’ combined industry experience Aptus’ owners Andrew Reay and Jonathan Holden identified an opportunity to form a business that supports local independent firms as effectively as national housebuilders and helps the construction industry to meet vital targets. Core Values; Our success is not possible without the dedication of our team and a unified approach and commitment to deliver the optimum customer service. Ongoing rigorous processes of evaluation and review inform every aspect of the business, at every level, to ensure our high standards never slip. At Aptus we aim to get it ‘right first time’ and we will go the extra mile to find a cost-effective solution, but not at the expense of quality or safety. We aim to be responsive and accountable throughout the course of our business, from site to office. These are the principles that have shaped the company as it has grown from one employee to over 350, and as we continue to build each day.

https://aptusutilities.co.uk/ (opens in new tab)

Company benefits

Benefits include cashback plans, gym, fitness and retail discounts. Donate a Day. Mentoring and ongoing guidance throughout your career. We promote physical and mental health.

After this apprenticeship

Development and progression; your remit will grow as fast as you do, and upon successful completion of the apprenticeship, we want to encourage further professional qualifications where there is the appetite for continued learning.

Progression to a permanent position upon completion of the apprenticeship for the right person.

Ask a question

The contact for this apprenticeship is:

C.M.S. VOCATIONAL TRAINING LIMITED

Katrina Clarke

katrina.clarke@cmsvoc.co.uk

01924 470477

The reference code for this apprenticeship is VAC1000298146.

Apply now

Closes in 15 days (Saturday 15 February at 11:59pm)

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