Business Administration & Facilities Management Apprentice

Summary

We are seeking a motivated and enthusiastic Business Administration & Facilities Management Apprentice to join our dynamic team. This apprenticeship offers a unique opportunity to gain hands-on experience in multiple disciplines. The successful candidate will support various departments, ensuring the smooth operation of our office and facilities.

Annual wage: £13,312 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 9.00am - 5.00pm
40 hours a week
Possible start date: Monday 24 February
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Coordinate Health and Safety e-learning content and manage users in any external training systems in place for staff members
Send reports to the quality team regarding H&S Training completion and compliance
Populate and update incident management system (Risk Wizard)
Populate and update H & S compliance system (Atlas)
Ensure the premises are in good condition, providing the correct maintenance when required
Ensure monthly checks are carried out on the building & maintenance log updated accordingly
Assist with completion of external surveys, assessments and data portals for evidencing sustainability actions (e.g. CDP / Evergreen)
Keeping all monitoring spreadsheet of approved suppliers updated and current by sending all supplier reviews to relevant owners and update and maintain the supplier monitoring spreadsheet
Assist the administrator of Werfen UK incident management system (Risk Wizard) to include alerting owners of any changes or updates required
Awareness of the Integrated Management System (covering Quality, Information Security, Environmental & Health & safety).
Coordinate required external inspections and audits for sustainability compliance and reporting

Where you’ll work

712 The Quadrant Cavendish Avenue

Birchwood

Warrington

WA3 6DE

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

WARRINGTON & VALE ROYAL COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

4 days in the workplace and 1 day at Warrington & Vale Royal College (Warrington site)

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)
Science (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience
Physical fitness
Proactive

Other requirements

This position is a mix of both computer and physical work.

About this company

Werfen is a leading global company dedicated to the development, manufacturing, and distribution of specialized diagnostic instruments, related reagents, and data management solutions for use in hospitals and clinical laboratories. We strive for excellence and innovation, providing exceptional products and services that enhance patient care and improve healthcare outcomes. We are seeking a motivated and enthusiastic Business Administration & Facilities Management Apprentice to join our dynamic team. This apprenticeship offers a unique opportunity to gain hands-on experience in multiple disciplines, including Business Administration, Facilities Management, Health and Safety, and Quality and Regulatory functions. The successful candidate will support various departments, ensuring the smooth operation of our office and facilities.

After this apprenticeship

Gain hands-on experience in a dynamic and supportive environment
Opportunity to develop skills across multiple disciplines
Supportive mentorship and training programs
Potential for career progression within the company

Ask a question

The contact for this apprenticeship is:

WARRINGTON & VALE ROYAL COLLEGE

Georgia Bramhall

gbramhall@wvr.ac.uk

The reference code for this apprenticeship is VAC1000296489.

Apply now

Closes in 12 days (Friday 31 January at 11:59pm)

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