Nottingham College Business Administration Apprentice

Summary

This role is to co-ordinate with the Apprenticeship team and appropriate cross college faculties in the effective and efficient collation of apprenticeship data ensuring the close monitoring of learner progress, achievement and destination / progression.

Annual wage: £24,285 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 8.30am - 4.30pm and 4.00pm finish Friday. 35 days of annual leave inclusive of bank holidays.
37 hours a week
Possible start date: Saturday 15 February
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

To manage all enquiries via the employer engagement team both through mail, telephone, and social media where required. This may also involve enquiry management following recruitment events
To organise implement and manage assessment centres for recruitment events as and when required, this includes registration, documentation, initial assessments and additional learning support diagnostics
To coordinate and monitor levels of marketing collateral to ensure this is all up to date and readily available for events
To provide support in the planning, monitoring and development of the apprenticeship provision under the direction of the Apprenticeship Manager
To provide administrative support to the Apprenticeship Manager and where required the wider Apprenticeship team, ensuring effective and responsive administration processes that meets the needs of all stakeholders
To act as first point of contact for Apprentices and their employers
To work collaboratively within the apprenticeship team and staff from other areas of the College to ensure that the learner and employer has a positive experience
Provide verbal and written reports to the senior recruitment administrator lead and head of employer engagement as required

Where you’ll work

120-158 Canal Street

Nottingham One Building

Nottingham

NG1 7HG

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

NOTTINGHAM COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard:

Functional Skills level 1 / 2
You must attend college once a month on a Monday and will have a one to one once a month via teams or face to face with your assessor

This should include the institute for apprenticeships link to the standard - https://www.instituteforapprenticeships.org/

Requirements

Essential qualifications

GCSE in:

English (grade 9-4)
Maths (grade 9-4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Attention to detail
Organisation skills
Problem solving skills
Analytical skills
Team working
Initiative
Non judgemental
Excellent communication skills
Strong IT skills
Effective time management
Willingness to learn

Other requirements

Candidate must be able to travel to the workplace and college according to working hours. Please put in any special work request e.g. heavy lifting, working outside, long hours? The current National Minimum Wage (NMW) rate for apprentices is £6.40 per hour. This applies to 16-18year old apprentices and those aged over 18 in the first year of their Apprenticeship. For all other apprentices the National Minimum wage appropriate to their age applies. The Minimum Wage for Apprentices applies to time spent on the job plus time spent training. * Please note that anyone under the age of 18 will only work a maximum of 40 hours per week. Any role which exceeds these hours on advert will be amended accordingly to fall in line with the legislation * Please note that if the successful applicant is found prior to the closing date the vacancy maybe withdrawn early

About this company

Being part of Nottingham College means playing a vital part in helping thousands of people reach their potential. Together, we’re making a positive difference to our learners, to our communities and to each other. We’re building better futures, for others and for ourselves. Here, you’ll work in a vibrant environment, in a rewarding role and for a college that values your contribution. Here, you will belong.

https://www.nottinghamcollege.ac.uk/ (opens in new tab)

After this apprenticeship

Progression into other roles within the Nottingham College or the administration team when available based on performance

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