School Business Administration Apprentice (Based at Beech Academy)

Summary

Do you want to start a rewarding career in Education? If you want to learn the skills involved in supporting pupils in their education and gain job satisfaction shaping young peoples’ life journey, this is the job for you! In this role you will develop into a School Business professional and make a difference.

Annual wage: £12,313.60 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday 8.30am to 4.30pm
37 hours a week
Possible start date: Friday 7 February
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

General Duties

To represent the school effectively and provide excellent customer service in relation to requests or advise for parents and carers, colleagues, outside agencies and members of the general public

Duties to include but not limited

To act as front of house staff and provide a professional service to all school users
To answer the telephone and deal with enquiries, ensuring that accurate lines of communication are in place
To liaise with the School Resource Manager and organise hospitality for events, such as, training courses or interviews
To maintain office and pupil records
To open, accurately record and distribute internal and external post
To monitor the schools email system, ensuring that all correspondence is dealt with and distributed to the correct personnel
To word process and distribute correspondence to staff and parents and carers, i.e., school e-mails, letters
To assist with ensuring that staff notice boards are current and relevant
To undertake and support school colleagues with general administration duties e.g., photocopying, scanning, general typing or data input
To support the monitoring of pupil absences by making calls to parents to ascertain reasons for absence
To maintain a good knowledge and understanding of current developments within School to ensure efficient information is communicated to all
To support effective communication between school and parents and carers

Where you’ll work

Fairholme Drive

Mansfield

NG19 6DX

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

RNN GROUP

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard
Functional Skills maths Level 2 (if required)
Functional Skills English Level 2 (if required)
Monthly online sessions and termly face to face taught sessions

Requirements

Essential qualifications

GCSE in:

Maths & English (grade A*-C/9-4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Presentation skills
Administrative skills
Logical
Team working
Initiative
Non judgemental
Patience
Punctual/reliable
Has a ‘can do’ attitude
interest in administration

Other requirements

Ensure you can travel to the place of work for the working hours stated above.

About this company

The Beech Academy, which is part of Nexus Multi-Academy Trust is a high achieving Special Education Needs School with a great tradition of success. We believe that an outstanding education develops our students academically, socially and morally, giving them the skills to be successful in whatever they do once they have left us. We also feel it is important for our young people to develop outside of the classroom and we offer a wide range of enrichment and extra-curricular opportunities to help prepare our students for the next stage of their education, training or employment.

https://www.beechacademy.org/ (opens in new tab)

After this apprenticeship

Full time employment and progression to higher education

Ask a question

The contact for this apprenticeship is:

RNN GROUP

Lorraine

lorraine.savage@rnngroup.ac.uk

07713319356

The reference code for this apprenticeship is VAC1000296436.

Apply now

Closes in 13 days (Thursday 30 January at 11:59pm)

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