Apprentice School Office Administrator
The Heights Primary School
Reading, RG4 7LB
Closes in 29 days (Thursday 13 February at 11:59pm)
Posted on 13 January 2025
Contents
Summary
This is an exciting opportunity to work in a school where you will carry out administrative and reception duties in a helpful, positive and professional manner. Working as part of the office team to ensure the school runs smoothly and efficiently.
- Annual wage
- £14,722.50 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday, 8am to 4pm,
Term time including 5 INSET days and 3 weeks holiday working.
37 hours 30 minutes a week
- Possible start date
-
Friday 14 February
- Duration
-
1 year 6 months
- Positions available
-
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
We are looking for someone who is excited by their role and inspired by working with young people from all different backgrounds, displays relentless passion and enthusiasm for striving for the very best, and has a keen eye for detail, good capacity for planning and pre-empting potential obstacles.
Key tasks and responsibilities:
The office team is currently undergoing a reorganisation. Your role would involve a number, but not all, of the below tasks:
- Undertake reception duties: answer general telephone and face-to-face enquiries, and sign in visitors
- Maintaining and updating the school calendar
- Assist with pupil first aid/welfare duties: looking after sick pupils, liaising with parents/staff, etc.
- Provide general advice and guidance to staff, pupils, parents and others
- Manage the school’s main email account, respond to email enquiries from parents, staff and others
- Provide general admin support, e.g. photocopying, filing, etc.
- Maintain manual and computerised pupil records/management information systems
- Produce lists/information/data as required e.g. pupil’s data
- Assist in arrangements for school trips, events and afterschool clubs
- Administration of Reception Class admission each year: arranging visits, communication, liaising with Reading Borough Council, etc.
- Administration for Year 6 leavers, including liaising with destination schools (in due course)
- Assisting with the administration of paperwork for SATs
- Coordination and administration of after-school clubs plus any lunchtime or after-school activities
- Be aware of and comply with policies and procedures relating to safeguarding, child protection, health and safety, security, equal opportunities, confidentiality and data protection, reporting all concerns to an appropriate person
- Contribute to the overall ethos, values and aims of the school
- Appreciate and support the role of other professionals
- Attend and participate in relevant meetings as required
- Participate in training and other learning activities and performance development as required
- Undertake any other duties of a similar nature as required by the School Operations Manager
Where you’ll work
129 Upper Woodcote Road
Caversham
Reading
RG4 7LB
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
DERBY BUSINESS COLLEGE LIMITED
Your training course
Business administrator (level 3)
Equal to A level
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
- In addition to gaining practical experience in the role, you will also attain an NVQ Level 3 Business Admin qualification which will help start your career and give you an insight into the business processes and procedures
- Our training is all complete remotely via teams with a development coach who will be available for support 24/7 and will arrange weekly/fortnightly meetings with you
- You receive 20% off the job training during this apprenticeship which is included in your weekly working hours
More training information
- DBC Training are a multi award-winning employment and skills training provider. We offer high-quality employer solutions to improve productivity and learner solutions to support individuals to fulfil their potential.
- https://dbc-training.co.uk/
Requirements
Essential qualifications
GCSE in:
- Maths & English (grade C/4 or above)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- IT skills
- Attention to detail
- Administrative skills
- Logical
- Team working
- Initiative
- Non judgemental
- Patience
About this company
The Heights Primary is an inclusive school, with the children at the heart of everything. We have highly qualified, experienced and dedicated staff who ensure that learning is adapted to children’s individual needs. We are part of the Bellevue Place Education Trust (BPET), a family of high-performing primary schools across London and Berkshire. We have a clear vision to deliver the highest standards of education, blended from the best of the state and independent sectors. We strive for all children to Learn, Enjoy, Succeed.
After this apprenticeship
Potential permanent employment for the right candididate.
Ask a question
The contact for this apprenticeship is:
DERBY BUSINESS COLLEGE LIMITED
Catherine
cat@dbc-training.co.uk
The reference code for this apprenticeship is VAC1000295916.
Apply now
Closes in 29 days (Thursday 13 February at 11:59pm)
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