Events Assistant Apprentice

Summary

The Apprentice will work at the Hartree Centre which focusses on high-performance computing, data analytics and artificial intelligence technologies. The apprentice will support the Events team by coordinating customer engagement activities both on and off-site and will be trained in using our event management procedures and digital platforms.

Annual wage

£18,900 a year

Minimum wage rates (opens in new tab)

Incremental salary, increases each year of the apprenticeship

Training course

Event assistant (level 3)

Hours

Monday to Friday between 9am to 5pm.

37 hours a week

Possible start date

Monday 1 September

Duration

2 years

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Assist the Business & Stakeholder Engagement team in the delivery of engaging and professional business and stakeholder engagement events, under the supervision of the Event Manager
Maintain efficient event scheduling and room facility management processes
Collaborate with other STFC staff, industry and public sector partners to enable efficient working
Deliver a high standard of customer service to event stakeholders and attendees
Attend regular team catch-ups and relevant project-related meetings to build knowledge about the Hartree Centre’s programmes and activities
Identify and solve small-scale event coordination challenges and escalate larger challenges to the Event Manager or wider team
Provide event administration support for national and international offsite events such as exhibitions, meetings and conferences 
Manage the inventory of event materials such as performing quality checks, arranging shipping, reordering of consumables, printing etc.
Build and maintain event registration webpages while collaborating with communications colleagues to ensure adherence to brand guidelines

Where you’ll work

Daresbury Laboratory

Keckwick Lane

Daresbury

Warrington

WA4 4AD

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

JGA LIMITED

Your training course

Event assistant (level 3)

Equal to A level

Course contents

Operational: Gather facts and collate information in response to a brief or request, like searching for the right location and venue for an event.
Operational: Respond to requests from the different functional teams and carry out a variety of daily and weekly tasks to assist in the planning and preparation of an event.
Operational: Provide assistance onsite at an event by registering delegates or by helping to assist the onsite team with a variety of tasks.
Operational: Manage your time effectively by understanding how to prioritise tasks according to their importance and urgency for the stakeholders of an event.
Operational: Use software packages to create word processing and spreadsheet documents.
Operational: Contribute to reports, event project plans and written presentations for clients
Operational: Use a range of event technology platforms and in-house bespoke software systems and databases.
Operational: Show careful attention to regulations and internal policies.
Professional: Listen, interpret, understand, vocalise and respond to clients’ needs.
Professional: Speak and write clearly in order to prepare written communications or provide instructions that are needed for a client, supplier or team member.
Professional: Build rapport and trust with the stakeholders of an event so that stakeholders can collaborate well throughout the planning and organisation processes.
Professional: Question effectively to ensure understanding of what is required from clients or colleagues.
Professional: Have the skills to maintain relationships with colleagues, suppliers or clients once they are built, and be able to repair them when they are damaged.
Professional: Work effectively within a group environment to prepare for, deliver and/or follow up after an event takes place.
Commercial: Assist in the preparation, management and reconciliation of event budgets by collecting information, checking data and making calculations.
Commercial: Show how commercial awareness has been applied through task and time management, specifically using efficient and effective measures to conclude a project in the most proficient way.

Your training plan

You will undertake professional development and training through monthly interactive tutor-led seminars supplemented with online learning tools and self-study materials completing Level 3 Events Assistant Apprenticeship with The JGA Group.

The programme is 15 months long with the first 12 months known as the “training phase”, the learning stage of the programme.  Topics covered by the programme include:

Support for event planners and project managers
Researching venues and locations
Planning and scheduling
Branding events
Working with suppliers

For more information visit: Event Assistant Apprenticeship Level 3 - JGA - Developing Futures.

At the end of your apprenticeship, you will undertake an End Point Assessment whereby you will complete a work-based project or practical case study that contains real activities done in the role. Following this, you will undertake a professional discussion with an independent assessor, supported by a portfolio of evidence generated throughout your apprenticeship.
Upon successful completion, you will achieve a Level 3 Event Assistant Apprenticeship standard.

For more information about the apprenticeship standard, please visit the IfATE website:
Event assistant / Institute for Apprenticeships and Technical Education

More training information

With training and support from experts in their fields, you’ll be enthusiastic about developing your knowledge, skills and behaviours, working towards completing your apprenticeship, gaining appropriate qualifications whilst making a real difference in your role. 

If working with innovative technologies on world-leading research isn’t enough, you will develop both professionally and as a critical member of the team in an environment you won’t find anywhere else.

Our dedicated Apprenticeship Team will support you every step of the way, helping you make the most of your opportunities and to achieve the goals you already have – and those you have yet to discover!

We provide an opportunity to really pursue your interests and passion. You’ll have access to additional core skills development, access to a community of apprentices across the site, annual Apprentice awards evenings, a number of active sport and social groups across campus, and potential opportunities for overseas placements.

Requirements

Essential qualifications

GCSE in:

English (grade Grade C/4)
Maths (grade Grade C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Team working
Digital Literacy
Excellent time management

About this company

UKRI is an organisation that brings together the seven disciplinary research councils, Research England and Innovate UK. Together, we build an independent organisation with a strong voice and vision ensuring the UK maintains its world-leading position in research and innovation. Supporting some of the world’s most exciting and challenging research projects, we develop and operate some of the most remarkable scientific facilities in the world. We are pushing the frontiers of human knowledge through fundamental research and delivering benefits for UK society and the economy through world-class research, skills and business-led innovation.

https://www.ukri.org/councils/stfc/ (opens in new tab)

Company benefits

STFC offers a benefits package crafted to provide an excellent work/life balance including 30 days’ annual leave, an outstanding index-linked pension scheme, 10.5 public and privilege days, Christmas closure and flexible working hours.

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

Employees can access additional training including upskill apprenticeships.

Ask a question

The contact for this apprenticeship is:

JGA LIMITED

The reference code for this apprenticeship is VAC1000295807.

Apply now

Closes in 27 days (Sunday 16 February)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

Online applications only preferred for this role. Please submit a CV and covering letter which clearly outlines how you fulfil the criteria specified along with your motivation for UKRI and the role. Note that failure to address the above criteria or submit an application without a covering letter may result in the application not being considered. Assessment will only be based upon the content of your submitted covering letter and CV and not the ‘experience’ section of the application.

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