Business & Administration Apprentice

CHILTERN TRAINING LTD

High Wycombe, HP12 3RE

Closes in 20 days (Friday 31 January at 11:59pm)

Posted on 9 January 2025

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Summary

You will be employed on a full-time basis as an apprentice administrator at Clean Event Services and will also attend monthly college classes at Chiltern Training Ltd in Reading Town Centre.

Annual wage
£15,000 a year

Minimum wage rates (opens in new tab)

Salary offered up £18,000 DOE

Training course
Business administrator (level 3)
Hours
You will work full-time Monday-Friday 9am-5pm, shifts may vary.

40 hours a week

Possible start date

Saturday 1 February

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Key Responsibilities

Administrative Support

  • Manage the calendars of the People & Culture Director, CEO, and SLT, coordinating meetings, travel arrangements, and events.
  • Prepare and distribute agendas, presentations, and meeting minutes.
  • Organise internal and external meetings, ensuring all logistical details are handled effectively.
  • Track and follow up on action items from meetings to ensure timely completion.

Communication and Coordination

  • Act as the first point of contact for the People & Culture Director and CEO, handling enquiries professionally and efficiently.
  • Maintain clear communication channels between the SLT and other departments.
  • Draft and proofread correspondence, reports, and presentations for senior leaders.
  • Support the People & Culture team with communication initiatives, including employee updates and leadership announcements.

Project Support

  • Assist the People & Culture Director with projects, such as employee engagement initiatives, leadership events, and compliance reporting.
  • Support the CEO and SLT with research, data collection, and preparation of materials for presentations.
  • Participate in key projects, such as CleanEvent’s Good to Great plans and CleanEvent Academy initiatives.

Organisation and Data Management

  • Maintain confidential records and ensure compliance with data protection regulations.
  • Track key deadlines for leadership initiatives and prepare summaries for the SLT.
  • Update and manage filing systems, both digital and physical, to ensure easy access to information.

Learning and Development

  • Engage in your own professional development by completing a recognised apprenticeship programme.
  • Gain exposure to senior leadership operations and develop skills in organisation, communication, and project management.
  • Attend training sessions and workshops to enhance your knowledge and skills.

Where you’ll work

3-4 Twyford Place

Lincolns Inn, Lincoln Road, Cressex Business Park

High Wycombe

HP12 3RE

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

CHILTERN TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will complete your Business Administrator Apprenticeship and your Functional Skills in Maths and English if you do not have your C grades.

You will attend a monthly class at Chiltern Training Ltd in the Reading town centre.

Requirements

Desirable qualifications

GCSE in:

  • English (grade 4)
  • Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

  • Communication skills
  • IT skills
  • Attention to detail
  • Organisation skills
  • Customer care skills
  • Problem solving skills
  • Administrative skills
  • Analytical skills
  • Logical
  • Team working
  • Initiative

Other requirements

Some Saturday shifts may be required.

About this company

At CleanEvent, we’re more than just a team; we’re a community committed to creating exceptional experiences for our clients and employees. As part of our Good to Great plans for 2025, we aim to empower our people, foster innovation, and drive operational excellence. Our core values are: • Teamwork: We collaborate to achieve shared goals. • Respect: We value diversity and treat everyone with dignity. • Integrity: We operate with honesty and accountability. • Innovation: We embrace change and inspire creativity. By joining our team, you’ll play a vital role in supporting senior leaders and shaping the future of our business.

https://ceworld.com/ (opens in new tab)

After this apprenticeship

Beginning as an apprentice administrator can serve as a solid foundation for a successful career in administration and office management. Here's a typical career progression path that one might take starting from this position:

  • Senior Administrator
  • Office Manager
  • Executive Assistant
  • Project Coordinator/Manager
  • Operations Manage
  • Director of Administration/Chief Operating Officer

Ask a question

The contact for this apprenticeship is:

CHILTERN TRAINING LIMITED

Admissions Team

enquiries@chilterntraining.org

0118 9566 995

The reference code for this apprenticeship is VAC1000295581.

Apply now

Closes in 20 days (Friday 31 January at 11:59pm)

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