Purchase Ledger Administrator Apprentice

Summary

An exciting opportunity to assist the Finance Department in maintaining up-to-date and accurate expenditure information and the Operations Department with the purchasing of materials, booking of hotels etc together with various administrative duties for The Smallpeice Trust.

Annual wage: £12,480 a year
Minimum wage rates (opens in new tab)
Training course: Accounts or finance assistant (level 2)
Hours: Monday to Friday. Hours TBC.
37 hours 30 minutes a week
Possible start date: Saturday 1 March
Duration: 1 year 3 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Responsible for supporting the Education Team with purchasing of materials for event delivery, booking of hotels, collection and delivery of STEM kit for Virtual & Multi-Teacher events.
Understanding the need to obtain “value for money” in all purchasing activities.
Raising of Purchases Orders within the Xero System.
Ensuring appropriate supporting documentation for each purchase order is attached within the system.
Understanding the importance of accurately entering cost information (including VAT) so that there are minimal issues when invoices are subsequently received.
Having Purchases Orders approved by the appropriate line manager prior to placing orders.
Placing of orders / booking of collections through supplier portals, online or over the phone.
Resolving any delivery issues in a professional manner so that goods are where they are needed when they are needed.
Processing of all invoices, credit and debit notes onto the Purchase Ledger in order to maintain an accurate and up-to-date position.
Ensure processing is accurate and timely so as to ensure prompt payment of all accounts.
Matching and validating all invoices for goods received notes and purchase orders.
Converting Purchase Orders into “Bills” and ensuring PO Log is kept up to date at all times.
Following up all invoicing discrepancies with appropriate colleagues and having Purchase Orders re-approved if necessary.
Maintaining high standards of filing. This is wholly electronic, so it is good practice to organise and maintain files, expected to avoid duplication of processing, or non-processing.
Confident to use Print to PDF / Save to PDF functions to save documents received.

Where you’ll work

74 UPPER HOLLY WALK

LEAMINGTON SPA

CV32 4JL

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

COVENTRY AND WARWICKSHIRE CHAMBERS OF COMMERCE TRAINING LIMITED

Your training course

Accounts or finance assistant (level 2)

Equal to GCSE

Course contents

Record transactional data.
Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
Recognise and rectify routine errors, escalating as necessary.
Plan and review accounting and finance tasks.
Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.
Record transactional data.
Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.
Recognise and rectify routine errors, escalating as necessary.
Plan and review accounting and finance tasks.
Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.
Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.
Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.

Your training plan

Accounts or finance Assistant (level 2) Apprenticeship StandardAAT Level 2 Certificate in Accounting.

You will attend training provided by Coventry and Warwickshie Chamber Training once a week, Commerce House, 123 St Nicholas Street, Radford, CV1 4FD.

Requirements

Essential qualifications

GCSE or equivalent in:

English & Maths (grade 5/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative

About this company

The Smallpeice Trust The Smallpeice Trust is an energetic and independent educational charity, which promotes Science, Technology, Engineering and Mathematics (STEM) to 10 to 18 year olds with the aim of opening up more career opportunities for young people, securing the future technology talent pipeline in the UK, and helping to rebalance our economy. Founded in 1966 by Dr Cosby Smallpeice, a self-taught engineer, The Smallpeice Trust has a reputation for delivering professionally executed engineering courses.

https://www.smallpeicetrust.org.uk (opens in new tab)

After this apprenticeship

Once qualified, it can lead to a permanent position within the company and to progress onto a higher level apprenticeship.

Ask a question

The contact for this apprenticeship is:

COVENTRY AND WARWICKSHIRE CHAMBERS OF COMMERCE TRAINING LIMITED

Katie Lumb

lumb.k@cw-chambertraining.co.uk

02476231122

The reference code for this apprenticeship is VAC1000295491.

Apply now

Closes on Friday 28 February

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

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