HR Administration Apprentice

Summary

To provide accurate and timely admin support to ensure the central HR department provides an effective service to the staff and management of the company. This is hybrid role, working both from home and from the office.

Annual wage

£15,000 a year

Minimum wage rates (opens in new tab)

starting salary will be between £15000 and £17000 per annum depending on starting skill set.

Training course

Business administrator (level 3)

Hours

Monday-Friday 9am - 5pm. The office day is Monday and is set at 1-day per week but needs to be flexible in case needed to go in on additional days for training or support etc.

37 hours 30 minutes a week

Possible start date

Monday 3 March

Duration

1 year 3 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Administration: Working alongside the team for the complete employee lifecycle from recruitment to end of probationary using YuRecruit and Webrecruit ensuring correct authorisation.

Prepare and place internal adverts on Webrecruit saving to Sharepoint
Prepare offer letters, and terms and conditions of employment · Ensure recruitment documentation is received and logged – right-to-work checks following UKVI guidelines, references, Post Offer Health Assessments, DBS etc and KPIs are maintained
Create and maintain electronic personal file chasing missing employee file information to ensure that HR files are complete in line with audit requirements. · Input of new joiners onto the HR system (Zellis)
Input of new joiners onto the Credence / Clarity dashboards. · In all tasks, ensure full compliance to SOP’s (Standard Operating Procedures)

Mailbox Management

Ensuring documentation submitted meets company expectations, feeding back as appropriate
Responding to administration requests in a timely manner, ensuring timescales meet procedural expectations
Escalating any requests for support to HR Business Support or the wider HR team

Accurate and timely filing of HR documents. Regular file maintenance and archiving. Document scanning. Ensure that we are fully compliant with GDPR guidelines when sharing details both internally and externally and retaining and storage of personal information.

Completion of any other ad hoc duties as required

Where you’ll work

Little Oak Drive

Annesley

Nottingham

NG15 0DR

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

WEST NOTTINGHAMSHIRE COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will experience a blended learning model.

You will gather learning evidence, journals and off-the-job records using your e-portfolio.

This is predominantly a work based programme which means that your learning will take place on the site of your employment and within your contracted working hours. We host supporting workshops regularly throughout the apprenticeship which you will attend in person at our Derby Road campus. Monthly tutorials are held via Microsoft Teams.

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Problem solving skills
Logical
Team working
Initiative
Self-Motivated

Other requirements

Successful candidate needs to be able to get to the office one day per week and also West Notts College on your Masterclass days.

About this company

Global logistics distribution consists of services such as international freight forwarding (by air or ocean), contract logistics (such as warehousing), and transportation (such as trucking). These services can act as standalone products or as part of our broader offering as a supply chain logistics provider.

https://www.yusen-logistics.com/ (opens in new tab)

After this apprenticeship

Yusen Logistics offer a robust opportunities within the business. if you desire to continue your development through a further apprenticeship this will be offered alongside other CPD options through the internal L&D team.

Ask a question

The contact for this apprenticeship is:

WEST NOTTINGHAMSHIRE COLLEGE

Leoni

apprenticeships@wnc.ac.uk

01623 900469

The reference code for this apprenticeship is VAC1000294918.

Apply now

Closes on Monday 17 February

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