Business Administration Apprentice

Summary

Vision 1590 are looking to appoint a Business Administration Apprentice within the central HR team. You will work closely with the HR team providing HR administration support to their schools and central team, based at our Trust offices. You will also receive guidance and support to successfully complete the Business Administration Apprenticeship.

Annual wage

£12,313.60 a year

Minimum wage rates (opens in new tab)

Actual salary £10,667 (Term-time only)

Training course

Business administrator (level 3)

Hours

Monday to Friday, hours to be confirmed. Term time only plus 5 days.

37 hours a week

Possible start date

Monday 3 February

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

KEY PURPOSE OF THE JOB

Provide a centralised HR administration support service for the HR team and its schools.

MAIN DUTIES AND RESPONSIBILITIES

To support the HR team with all administrative-related matters; keeping accurate and up-to-date records at all times
To support and engage with school administration teams regarding HR Administration
Inputting data and effectively maintaining confidential HR records.
Organise and maintain effective filing systems, both paper and electronic in order to provide an efficient working environment.
Monitor the HR Mailbox, responding to, and escalating queries to the HR Officers or HR Manager, as appropriate
Responsibility for answering incoming calls to the department, dealing with calls efficiently and escalating to the HR Officers or HR Manager, as appropriate
Support the HR team by undertaking administrative work associated with HR casework
Organising meetings, minute taking and providing confidential administrative support to the HR team
Coordinate and support the HR Officers on all aspects of recruitment and selection
Process pre-employment checks for staff and volunteers, advise schools on checks for agency staff and contractors
Prepare and issue contracts and variations to contracts
Ensure staff files are kept up to date and that all records held, both physical and electronic, are accurate and adhere to safer recruitment practices
Complete notifications to payroll and returns in relation to absence, leave, overtime, payroll forms etc. by specified deadlines
Liaise with external payroll, pensions administration and occupational health providers including raising and responding to queries and deciding appropriate action
Produce lists/information/data and contribute to HR reports as required
Contribute and develop HR improvement projects as directed by the HR Team
Develop and maintain office systems and records and collect, compile and present data both manually and electronically in order to ensure accurate and up-to-date employee records and produce regular reports
Be aware of and comply with data protection in accordance with the General Data Protection Regulation (GDPR) and Trust Policies

SAFEGUARDING AND PROMOTING THE WELFARE OF CHILDREN AND YOUNG PEOPLE

To demonstrate a commitment to safeguarding and promoting the welfare of children and young people, staff and volunteers
To demonstrate a thorough understanding of safeguarding and safer recruitment policies and procedures, and their application within an educational setting/environment in accordance with the current DfE statutory guidance for Keeping children safe in education

Where you’ll work

Whinstone Primary School

Lowfields Avenue

Ingleby Barwick

Stockton-On-Tees

TS17 0RJ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

THE EDUCATION TRAINING COLLECTIVE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administration at Stockton Riverside College
Functional Skills maths & English, if required

More training information

This apprenticeship will be all on the job with the employer, you won't need to attend college.

Requirements

Desirable qualifications

GCSE or equivalent in:

English (grade A*-C/9-4)
Maths (grade A*-C/9-4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Team working
Initiative
Proactive
Computer literate
Willingness to develop
Confidentiality
Self-motivated
Friendly and approachable
Flexible
Microsoft Office knowledge

About this company

We are a newly merged Trust comprising 4 secondary and 11 primary schools located across the Tees Valley and we provide opportunities for children and young people to reach their full potential, whatever their starting point. We know that this is best achieved in encouraging environments where mutual and self-respect is promoted. We want to grow confident young people able to work independently and think creatively in a fast-changing world. We have high expectations for everyone, aspiring to excellence in teaching and achieving impressive standards is all areas of school life. Success beyond the classroom in sport and the arts are features of life across our Trust. For our staff we provide positive working environments, a commitment to the highest quality professional development, opportunities to collaborate to create excellence and encouragement to forge career success. Trustees, governors and leaders collaborate closely to ensure excellence in all aspects of Vision1590 Trust. Our core values are mutual respect, hearty collaboration and courageous ambition and these drive our work ensuring that Vision1590 schools are wonderful places to work.

https://valt.org.uk (opens in new tab)

Company benefits

Up to six sessions of structured counselling. Pension and Cycle to work schemes. Flexible working options are available.

After this apprenticeship

An opportunity for a full-time position at the end of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

THE EDUCATION TRAINING COLLECTIVE

Anna Reeves

anna.reeves@the-etc.ac.uk

07436 795883

The reference code for this apprenticeship is VAC1000294455.

Apply now

Closes in 19 days (Sunday 26 January at 11:59pm)

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