Apprentice Business Administrator

Summary

The role of the Business Administration Apprentice is to provide a first-class professional support service to all staff and the management team based in the Leeds Office. The support provided will be as part of a small team with shared responsibilities and collective accountability.

Annual wage: £11,648 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 9.00am - 5.00pm
35 hours a week
Possible start date: Monday 3 February
Duration: 1 year 4 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Managing diaries
Manning the main office telephone number
Ordering stationery and supplies with appropriate approvals
Handling incoming and outgoing post and courier deliveries
Booking meeting rooms
In office tasks to support the Director.
Hosting and visitor hospitality
General housekeeping around the office
Admin support in organising training sessions
Travel and accommodation bookings
Meeting minute taking
Archiving, photocopying and scanning
To provide support with the generation of internal management and reporting information
Administrative support for invoicing and the processing of expenses
Completes tasks related to the coordination of staff absence
Proactively keeps up to date training records for the office
Recruitment support and ID checks of new staff
General administrative support for fee earners
Project Management Administration (uploading docs etc, sending meeting invites)
Platform Administration - Tidying sites - moving old data etc.
Billable work that is of an admin nature (bibles, originals)
Virtual Data Room: uploading and arranging documents into the order requested
Assist with document review work
Use multiple IT packages and systems in order to write letters/emails, perform financial processes and analyse data
Produce accurate records and documents including emails, letters, files, payments, reports and proposals
Exercise proactivity and good judgement, in order to make effective decisions based on sound reasoning.
Plan and organise a variety of different tasks in order to manage the expectations of colleagues at all levels
Manage projects, including the use of tools to scope, plan, monitor and report

Where you’ll work

291 Roundhay Road

Leeds

LS8 4HS

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

VELOCITY 1ST LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administrator Level 3 Apprenticeship Standard:

Velocity apprenticeship training programmes are delivered virtually by our fully qualified and industry experienced training team. Using their expert knowledge, they will provide the skills necessary to succeed in the workplace and to expand future career prospects
Throughout the apprenticeship learners receive coaching, help and guidance from a dedicated team who are there to ensure they get the most from their programme

Requirements

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Team working

About this company

Quebec Law Solicitors is a young and dynamic law firm. In and amongst a matured market of legal juggernauts, Quebec Law Solicitors has is a breath of fresh air which has helped secure it's place in Leeds. Quebec Law is as a niche legal practice providing specialist legal advice on issues of personal injury, divorce & family, housing disrepair and various other complex business and commercial areas.

https://quebeclaw.co.uk (opens in new tab)

After this apprenticeship

The role offers long term security and the opportunity to progress into a permanent position

Ask a question

The contact for this apprenticeship is:

VELOCITY 1ST LIMITED

Thomas Crossland

thomas.crossland@velocity-pt.co.uk

07887 340 679

The reference code for this apprenticeship is VAC1000293082.

Apply now

Closes on Friday 31 January

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