Administration and Finance Apprentice

Summary

Energise Me is a Hampshire and Isle of Wight charity creating happier and healthier communities through physical activity and sport. We are offering an exciting apprenticeship role that will provide valuable administration support to the finance team, enabling the organisation to deliver its strategic goals.

Annual wage: £22,222 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 9.00am - 5.00pm, flexible working can be discussed at interview.
35 hours a week
Possible start date: Saturday 1 February
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The tasks the successful apprentice will undertake include:

Work with the Head of Finance and Governance and the Finance and Administration Officer in all aspects of financial administration for the organisation
To follow finance processes as set out in the Finance Manual
Support team with general enquiries and administration tasks, e.g. answering post, building spreadsheets, ordering stationary, event support, photocopying etc.
Provide support to team members to help ensure that financial and accounting activities are carried out within expected timescales and quality expectations
Managing and developing relationships within the organisation to help support the team

Where you’ll work

Athelstan House

St. Clement Street

Winchester

SO23 9DR

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

HTP APPRENTICESHIP COLLEGE LTD

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The successful candidate will be undertaking the Level 3 Business Administrator apprenticeship
The apprenticeship will be delivered in the workplace but candidates will join online workshops with our training provider HTP Apprenticeship College, typically once a month

More training information

Business Administrator Level 3 Apprenticeship Standard:

Energise Me will be supported by leading training provider HTP Apprenticeship College

They will support your development by assigning an Apprenticeship Coach to you who will ensure you gain the required Knowledge and Skills required for the apprenticeship.

For more information on the apprenticeship qualification, copy and paste this link:

https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Number skills
Team working
Initiative
Non judgemental

About this company

Energise Me is a charity that champions physical activity for all in Hampshire and the Isle of Wight. We are working hard to make it easier for everyone to move more. Our goal is to create a happier, healthier and stronger future for local people. We won’t rest until everyone has the confidence, support and opportunity to be active on their own terms. Physical activity transforms lives. Our work is helping people to reduce their risk of major illnesses and depression. With help, we are enabling communities to thrive.

http://www.energiseme.org (opens in new tab)

Company benefits

Other benefits include 25 days holiday (plus bank holidays), 10% pension contributions, life assurance (including benefits such as online GP appointments), flexible working, eye care vouchers.

After this apprenticeship

On successful completion, you may be able to progress to a higher-level education pathway

Ask a question

The contact for this apprenticeship is:

HTP APPRENTICESHIP COLLEGE LTD

Simon Attrill

finance@energiseme.org

The reference code for this apprenticeship is VAC1000291911.

Apply now

Closes in 15 days (Monday 6 January)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

After signing in, you’ll apply for this apprenticeship on the company's website.

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