Warehouse Business Administrator Apprentice

Summary

We are looking for an enthusiastic Level 3 Warehouse/Administrator Apprentice. You will work within our paintshop department and will be supported through your qualification with real experience to complement your learning.  Duties include: meeting and greeting customers , and general administrative duties including typing correspondence by e-mail.

Annual wage: £13,832 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Thursday, 8.00am - 4.00pm and Friday, 8.00am - 3.00pm (with one day at college).
38 hours a week
Possible start date: Monday 20 January
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Ultrimax specialises in industrial coatings, spray equipment and consumables in both the UK and Ireland. This role will assist with helping to create bespoke paint colours for our customers along with supporting the administration side of the production role.

This is a hands-on role, which will give the Warehouse/Administrator apprentice exposure to a variety of operational procedures and also an office environment. You will work with both paint shop production and warehouse management and will be involved in a variety of different exciting projects.

We are currently in a period of growth and we are delighted to have an opportunity for an apprentice to join our team.

General duties including: 

Responsible for co-ordinating the correspondence from customers 
Meeting and greeting customers  
General administrative duties including typing correspondence by e-mail
Entering data onto the spectrometer systems with a high level of accuracy and speed to produce the different colour paints  
Tracking internal projects including sales orders coming through Sage 200
Working with various databases to extract and manipulate information  
Attending meetings with the operations and sales team  
Working with the paint team to fulfil customer needs
Recording Paint formulas
Stock control; managing stock levels and reordering as and when appropriate  
Any other duties requested by the line manager.

Where you’ll work

OGDEN ROAD

SHAW LANE INDUSTRIAL ESTATE

DONCASTER

SOUTH YORKSHIRE

DN2 4SE

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

DN COLLEGES GROUP

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administration Apprenticeship Standard:

Training will be at Doncaster College where you will access a wide range of facilities on offer
Day release 
https://www.instituteforapprenticeships.org/apprenticeship-standards/business-administrator-v1-0
You will undertake Functional Skills for English and/or Maths if needed 
You will undertake both on and off the job training by a team of industry-qualified professionals to give you the best skills, knowledge, and experience

Requirements

Essential qualifications

GCSE in:

English and Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Administrative skills
Number skills
Logical
Team working
Initiative
Non judgemental
Patience
Physical fitness

Other requirements

You must be able to travel to and from work and college. Apprentices are paid for their normal working hours and training that's part of their apprenticeship (usually one day per week). The Apprenticeship National Minimum Wage guide is updated every April (ANMW): https://www.gov.uk/national-minimum-wage-rates

About this company

Tell us about the organisation The Ultrimax journey began in 1973 in Doncaster, with founder Donald Hoare selling cellulose paint and panels from the family home garage. Over the years, Ultrimax has forged partnerships with renowned brands such as Mirka, Jotun, Sayerlack, Iwata, and Wagner. Proudly, we’ve also developed our own line of high-quality Ultrimax products, recognised for their reliability and excellence. In 2023, we expanded our team and excited to now be offering the same brands and services in Ireland with our depot in Antrim, Northern Ireland and regional office in Dublin supporting our customers in the Republic of Ireland. With over 50 years of expertise, we’ve grown into a distinguished brand with a vision to elevate paint shop support in both the UK & Ireland.

https://www.ultrimaxstore.com/ (opens in new tab)

After this apprenticeship

Successful completion of the apprenticeship could lead to a higher-level apprenticeship or full-time employment for the right candidate

Ask a question

The contact for this apprenticeship is:

DN COLLEGES GROUP

Jamie Herrington

jamie.herrington1@don.ac.uk

The reference code for this apprenticeship is VAC1000291523.

Apply now

Closes in 20 days (Friday 10 January at 11:59pm)

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