Apprentice Business Administrator

Summary

Under the direction/instruction of the Senior Administrator / Head of School / SLT: provide routine general, clerical, administrative support and processing to the school. To ensure that there is a high quality first point of contact service given to all parents, carers and visitors to the school.

Annual wage: £12,313.60 to £22,010.56 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday – Friday 37 Hours including 20% off the job training. potential hours 8am - 4pm
37 hours a week
Possible start date: Friday 17 January
Duration: 1 year 9 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Apprentice duties include:

To be responsible for Arbor, dinner money, school trips, extended services and any other activities
Maintain manual and computerised records/management information systems e.g. Arbor, Blossom, Inventory and Evolve.
Produce lists information/data as required
Undertake typing and word-processing and other IT based tasks
Undertake administration of complex procedures
Complete and submit complex forms and returns etc., including those to outside agencies e.g. DfE, EFA as required
Operate relevant equipment/complex ICT packages
Assist with procurement and sponsorship
To undertake initial responses to all enquiries from parents/carers, visitors or general public at reception stringently adhering to the school’s safeguarding procedures
To ensure that all visitors and callers to the school are courteously and correctly received and to deal sensitively with anxious, distressed or impatient callers, whether by telephone or in person.
To show awareness for the school’s security at all times
Manage specific computer modules
Monitor and manage schools stock resources including general supplies, photocopier supplies and to include receiving and checking of all deliveries
Distribution of stock and deliveries after liaison with DHT or SSO.
To maintain a stock of first aid resources
To prepare and maintain first aid boxes for playtimes and lunchtimes
To prepare and maintain first aid boxes to be taken on visits.
Administer first aid/welfare duties, looking after sick pupils, liaising with parents/staff
To arrange for children to be taken to hospital whenever serious injury is evident or suspected
To arrange for appropriate supervision on such occasions (accompanying them and ensuring their safe return to school or home as appropriate)
To prepare for and assist with medical inspections, arranging checks and special appointments, where appropriate
Arrange/undertake care plan meetings with parents/carers regarding health issues with pupils
To take charge of medication and to administer them in accordance with doctor’s instructions upon receipt of singed authorisation from the parent/guardian
To share responsibility for the use of the medical room, ensuring that it is maintained to a high standard of cleanliness by the cleaning staff, repotting any deficiencies accordingly

Where you’ll work

Limebrook Primary School and Nursery

Tempest Road

Maldon

Essex

CM9 6NE

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

ESSEX COUNTY COUNCIL

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

This training plan has not been finalised. Check with this employer if you’ll need to travel to a college or training location for this apprenticeship.

Requirements

Desirable qualifications

GCSE in:

English (grade C/4)
Maths (grade C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Team working
Initiative
Non judgemental
Patience

About this company

The Lion Academy Trust was established in 2012 and has grown to run schools in London, Essex and Wellingborough. As a values-driven multi-academy trust, our moral foundations are the basis for the successes we have achieved

https://www.lionacademytrust.net/ (opens in new tab)

After this apprenticeship

Possible permanent employment on succession of apprenticeship completion.

Ask a question

The contact for this apprenticeship is:

ESSEX COUNTY COUNCIL

Leon Black

Leon.Black@essex.gov.uk

The reference code for this apprenticeship is VAC1000291014.

Apply now

Closes in 20 days (Friday 10 January at 11:59pm)

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