Business Admin Level 3 Apprenticeship

Summary

We are currently seeking to recruit an hardworking and enthusiastic individual to join our administration team at Ormiston South Parade. If you feel like this is the position for you, please apply now!

Annual wage

£12,313.60 a year

Minimum wage rates (opens in new tab)

Increases to National Minimum Wage after 12 months

Training course

Business administrator (level 3)

Hours

Monday - Friday (term time only + 5 days).

37 hours a week

Possible start date

Wednesday 8 January

Duration

1 year 4 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

As an Business Admin Apprentice you will be responsible for administrative and reprographics duties, including reception duties – promoting a welcoming environment; promoting and supporting effective communication with school and parents, promoting and supporting effective day-to-day organisation within the Academy.

You will be part of a team providing administrative and clerical support as effectively as possible, ensuring that communications and reports are made in a timely manner that meet the needs and expectations of all stakeholders including compliance with relevant OAT Head Office policies and processes as needed. Your day-to-day duties will include:

Maintain filing systems both electronic and paper
To distribute incoming and outgoing post and internal communication
Assist with whole academy mailings
Reception duties including greeting visitors, co-ordinating the visitor sign-in system, handling parental, pupil, staff and visitor queries, answering the telephone and receiving deliveries
Ensure the office area is always tidy, clean, safe and attractive
Administration support with organising events, trips and visits
To implement fully and positively the Academy’s policy on office procedure
Checking deliveries and ensuring the relevant paperwork is accurate
Monitoring stationery stocks
Being aware of emergency, security and safeguarding procedures in accordance with Academy policies
Use of SIMS (School Information Management System) pupil database and various ICT packages and the operation of office devices and equipment
To carry out reasonable tasks from time to time as directed by your Line Manager

Where you’ll work

south parade

DN31 1TX

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

LET ME PLAY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Admin Level 3 Apprenticeship. All learning is delivered online/ remotely. 20% off the job training to work towards your apprenticeship.

Requirements

Desirable qualifications

GCSE in:

English (grade 4 or above (Level 2))
Maths (grade 4 or above (Level 2))

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Team working

About this company

Ormiston Academies Trust (OAT) is a national education charity and one of the largest MATs in England. Ormistons Trust belief is that every child should be given a chance to thrive. With almost 5,000 staff and over 35,000 pupils, we are one of the longest established trusts and have been sponsoring academies since 2009.

After this apprenticeship

Pass Business Admin Level 3 qualification. Permanent position within an admin role.

Ask a question

The contact for this apprenticeship is:

LET ME PLAY LIMITED

Charlie

charlie.seaman@lmpeducation.org

The reference code for this apprenticeship is VAC1000290833.

Apply now

Closes in 16 days (Tuesday 7 January at 11:59pm)

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