Apprentice Administrator

Summary

To support all HR related processes within the country, in line with local business needs, the Regional HR strategy and local legislation in order to hire and retain the best employees and make GEODIS the employer of choice. You will support the other roles within HR as and when needed to ensure smooth processes within the business.

Annual wage

£14,000 a year

Minimum wage rates (opens in new tab)

Salary increase after 12 months and upon completing apprenticeship.

Training course

Business administrator (level 3)

Hours

Monday to Friday, 9.00am to 5.30pm, 1 hour lunch.

37 hours 30 minutes a week

Possible start date

Monday 6 January

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

· Providing basic generalist advice to colleagues and line managers and responding to HR queries through various channels in an accurate, consistent, and professional manner.

· Supporting the development of the HR website to be an informative and engaging first stop for employee HR queries and information.

· Utilising HR systems to provide the business with relevant HR information including producing and analysing data.

· Ensuring the documentation of key HR processes.

· Supporting the recruitment process - drafting contracts and offer packs.

· Supporting the on-boarding of new hires by administering the new starter and probation processes.

· Supporting employee relations by maintaining employee records in the HR systems, producing reports, and assisting with the management of learning and learning programmes.

· Working as part of HR project teams on business changes and continuous improvement activities

· Ensuring up to date knowledge of latest legislative changes, contributing to assessing risk and developing recommendations as appropriate, for changes to operating procedures and policies.

· All employees are required to work in accordance with established Company Occupational Health and Safety policies and procedures to ensure compliance with current UK legal requirements and Schindler Group safety requirements.

· Employees must comply with Company Health & Safety requirements and set a personal example of safe behaviour.

Employees will be required to contribute to the Company safety objectives, where necessary by maintaining/monitoring current safety systems under their direct control and implementing agreed changes (where applicable) to Schindler Ltd occupational health and safety management systems.

Where you’ll work

145 Faggs Road

Feltham

Middlesex

TW14 0LZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

SEETEC BUSINESS TECHNOLOGY CENTRE LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

On the job training delivered by the employer.

Apprentices without Level 2 English and maths will need to achieve this level prior to taking the end point assessment. For those with an education, health and care plan or a legacy statement, the apprenticeships English and mathematics minimum requirement is Entry Level 3
Allocation of an apprenticeship delivery coach who will carry out regular training
Assessment and support visits to ensure you acquire new learning, knowledge skills and behaviours in order to progress and develop
Identify, track and support 6 hours off the job training activities
Quarterly formal progress review meetings, identifying learning achievements and next steps

More training information

L3 Business administrator Apprenticeship Standard

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Team working
Keen to learn

About this company

GEODIS Freight Forwarding United Kingdom Ltd supplies and combines freight services, information management and added value into integrated solutions. As part of the GEODIS Group, GEODIS FF United Kingdom Ltd supports Geodis’ capacity to offer customers one partner to solve their supply chain challenges worldwide. It has revenues of 2 billion euro’s and more than 5000 employees working in 45 countries around the world.

http://www.geodis.com/gb (opens in new tab)

After this apprenticeship

For the right enthusiastic person that is keen to learn and progress there is an opprtunity to develop and progress within the Geodis Team.

Ask a question

The contact for this apprenticeship is:

SEETEC BUSINESS TECHNOLOGY CENTRE LIMITED

Paul Cotton

paul.cotton@seetec.co.uk

The reference code for this apprenticeship is VAC1000290482.

Apply now

Closes in 4 days (Tuesday 31 December at 11:59pm)

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