Business Administrator Apprentice
GREAT PROSPECTS CARE LIMITED
Kent, CT1 3RY
Closes in 12 days (Friday 3 January at 11:59pm)
Posted on 3 December 2024
Contents
Summary
An exciting opportunity to become a Business Administrator Apprentice at Great Prospects Care to undertake the responsibility for the organisation and co-ordination of office operations, procedures, and resources to facilitate organisational effectiveness and efficiency.
- Annual wage
- £23,920 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday
40 hours a week
- Possible start date
-
Wednesday 15 January
- Duration
-
1 year 6 months
- Positions available
-
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
• Recruitment of carers in accordance with company policy and procedures and statutory requirements.
• Arranging, in liaison with the Registered Manager, induction training for all new staff.
• Maintaining office petty cash on an impress system and recording all office expenses.
• To maintain and develop procedures and systems to ensure the maintenance of manual and electronic filing systems.
• Organising the office layout and maintaining supplies of stationery and equipment.
• Answering the phone, maintaining a log of phones calls and taking messages and passing them on to relevant staff members.
• Create and design marketing material including posters, brochures, adverts and exhibition material.
Where you’ll work
198 Wincheap Road
Canterbury
Kent
CT1 3RY
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
EKC GROUP
Your training course
Business administrator (level 3)
Equal to A level
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
Working towards a Level 3 Business administrator apprenticeship standard, including Functional Skills in English and maths if required.
Requirements
Desirable qualifications
GCSE in:
- English (grade 4/C)
- Maths (grade 4/C)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- Attention to detail
- Organisation skills
- Customer care skills
- Problem solving skills
- Presentation skills
- Administrative skills
- Team working
- Creative
- Patience
About this company
Great Prospects care provide support to service users with learning disabilities, complex health needs and mental ill health in the community. Our aim is to enable service users to enjoy full rewarding lives, by identifying and realising their full potential in a person-centered and safe way.
After this apprenticeship
- A possibility of a full time position for the right candidate
Ask a question
The contact for this apprenticeship is:
EKC GROUP
Paula Matthews
Paula.Matthews@eastkent.ac.uk
01227811315
The reference code for this apprenticeship is VAC1000290382.
Apply now
Closes in 12 days (Friday 3 January at 11:59pm)
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