Business Admin Apprenticeship

Summary

Ventro Ltd are currently looking for a Business Admin Coordinator to join the bid team. This role is primarily focused on tender administration and reviewing/proofreading bids to ensure a quality submission. A bid coordinator role is a critical bid-related function and a good, confident coordinator is a highly valued member of our bid team.

Annual wage: £13,312 to £23,795.20 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Working hours to be shared at the interview.
40 hours a week
Possible start date: Friday 17 January
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

· Respond to pre-qualification questionnaires

· Register on and manage the customer tender portals

· Communicate tender queries and respond to tender clarifications throughout the bid process.

· Ensure that clarification questions are posted in good time and responses are communicated to the relevant persons

· Liaise with the Sales Team to arrange site visits

· Conduct Bid/No Bid checks and follow up actions

· On identification of a ‘go’ bid, in discussion with the Bid Writer/Manager, organise the setup of a bid kick-off meeting and provide summaries/Kick Off slides of tender documentation

· Set up, populate, update and publish a bid tracker to ensure the bid team are aware of the schedule

· Follow up with the Bid Writers and SMEs - prompting with updates where timelines are lagging

· Coordinate all the bid related activities with the entire bid team from kick off to bid delivery

· Collate requested information to support the Bid Team and relevant Sales Consultant

· Provide reviews of each bid prior to submission, checking for clarity of response, quality of offerings in relation to the specification, tailoring of response to question phrasing and

correction of typos. Ensure proposal documents follow corporate branding guidelines, standard formatting and quality standards. Provide advice on flow, language and grammar

· Keep accurate historic bid records (outcomes, win, losses)

Where you’ll work

7 DARKLAKE VIEW

ESTOVER

PLYMOUTH

PL6 7TL

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

SKILLS TO GROUP LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

L3 Business administrator Apprenticeship Standard

Requirements

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

IT skills
Attention to detail
Organisation skills
Administrative skills
Analytical skills
Team working
APMP Apprenticeship
Advanced level MS Office Skill

Other requirements

This role will be based at Ventro’s head office in Estover, Plymouth working within the Bid Team and involves co-ordinating administrative activity vital to a successful bid. As a Business Admin Apprentice within the bid team, it is a critical bid-related function and a good, confident coordinator is a highly valued member of our bid team. Public Sector bodies typically use online portals to publish their tenders. A Business Admin Co-ordinator monitors these portals, downloads tender documents and manages communications between Ventro and the prospective client. This could include asking any clarification questions (CQs) and responding to mandatory questions (such as requests for policies).

About this company

Ventro Group specialises in working with local authorities, housing associations and private sector organisations. With over 1,000 sites currently in operation nationally and over 100,000 sites worked since incorporation, Ventro Group demonstrates proven scalability and is well-positioned to deliver high service standards for planned fire safety programmes.

https://www.ventrogroup.com/ (opens in new tab)

After this apprenticeship

Experienced Bid Coordinator

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