Business Administration Apprenticeship

Summary

We are looking for a proactive and organized Business Administrator Apprentice to support the smooth day-to-day operations of our office. This role requires strong attention to detail, excellent communication skills, and proficiency in office software. You will be a key point of contact for clients, keeping them updated on their status and events.

Annual wage: £12,480 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday – Friday (1 day study). Working hours and days will be Mon – Fri 8-30am – 5.00pm 30 mins unpaid lunch.
37 hours 30 minutes a week
Possible start date: Monday 27 January
Duration: 1 year 9 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

In addition to administrative responsibilities, you will have the opportunity to manage project-based events, overseeing tasks such as profit and loss (P&L) analysis, event design, and successful delivery.

As an apprentice, you will play a key role in supporting the daily operations of our office. While the following are your primary responsibilities, there may be occasions when additional tasks are required based on workload and staffing needs.

Key Duties Include:

Accurately conducting data entry and maintaining up-to-date records
Managing office correspondence and handling phone calls with a professional and courteous approach
Assisting in the organisation of office operations and procedures to ensure efficiency
Supporting the coordination of marketing events, including managing bookings, sending invites, and handling confirmations
Providing general administrative support to team members as needed
Performing clerical duties such as filing, photocopying, and maintaining documentation
Arranging travel bookings for staff in a timely and efficient manner

This role offers a fantastic opportunity to develop essential administrative skills while contributing to a dynamic team environment.

Where you’ll work

13 Oak Industrial Park

Chelmsford Road

Great Dunmow

Essex

CM6 1XN

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

ESSEX COUNTY COUNCIL

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Training schedule has yet to be agreed. Details will be made available at a later date.

Requirements

Desirable qualifications

GCSE in:

English (grade C/4)
Maths (grade C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Presentation skills
Administrative skills
Team working
Initiative
Non judgemental
Patience
Excellent Time Keeping
Good Phone Manners

Other requirements

To full immerse yourself within the role there will be the need to work away whilst delivering events. The role is mainly office based but to understand what’s being planned and discussed in the office it helps to get onsite and see what we are delivering. The position is primarily office based with most of the work done on computer. We may however request visits to clients, but these will always be accompanied by a more senior member of staff. Travel is a key for this, Driving license preferred.

About this company

Fuchsia Exhibition Services specializes in delivering comprehensive solutions for exhibitions and trade shows, helping businesses create impactful and engaging experiences. Our team is dedicated to ensuring every aspect of your event presence is seamless, professional, and tailored to your brand. Our Services Include: • Exhibition Design and Setup: Custom-designed stands and displays that align with your brand identity and goals. • Event Planning and Management: End-to-end support, from logistics to on-site coordination, ensuring a stress-free experience. • Marketing and Publicity: Pre-event promotion and branding materials to maximize visibility and engagement. • Client Liaison and Support: Dedicated account management to keep you informed and supported throughout the process. At Fuchsia Exhibition Services, we bring creativity, precision, and expertise to every project, enabling our clients to stand out and connect with their audiences effectively. Whether it’s a small-scale showcase or a large trade event, we are committed to making your exhibition a resounding success. Based in Gt Dunmow, currently employing 6 members of staff.

https://www.fuchsia-exhibition-services.com/ (opens in new tab)

After this apprenticeship

Potential to receive a full-time permanent employment contract on completion of apprenticeship, with progress into case administration.

Ask a question

The contact for this apprenticeship is:

ESSEX COUNTY COUNCIL

Leon Black

Leon.Black@essex.gov.uk

The reference code for this apprenticeship is VAC1000289661.

Apply now

Closes on Friday 24 January

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