Level 3 Business Administration Apprenticeship

Summary

An exciting opportunity is available for a Business Admin Apprentice to join Swiftool's dynamic, family owned engineering company. The successful candidate will provide efficient and effective administration support to areas of the business such as Finance, Quality, Human Resources, Operations, IT, Sales and Procurement.

Annual wage: £12,646.40 to £22,605.44 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday- Thursday 8.00am- 4.30pm Friday 8.00am- 2.30pm You are entitled to an unpaid lunch break of 30 minutes, each working day.
38 hours a week
Possible start date: Monday 6 January
Duration: 1 year 6 months
Positions available: 2

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The successful candidate will provide efficient and effective administration support to all areas of the business

Typical duties of the apprentice will include:

Data entry
Report writing
Filing
Use of Microsoft Software
Liaising with staff, clients and visitors regarding company related matters
Handling queries
Meeting arranging and minute taking
Information handling
Raising purchase orders
Processing invoices
Ensuring compliance and quality assurance is met in line with company procedures
Providing any other administrational support to areas of the business

As part of the apprenticeship, you will be required to produce a portfolio of evidence.

Where you’ll work

Swiftool House, Brookside Way

Huthwaite

Sutton-in-Ashfield

NG17 2NL

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

SWIFTOOL PRECISION ENGINEERING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

By completing the Level 3 Business Administrator apprenticeship, you will gain a qualification equivalent to two A-levels
During the apprenticeship, you will be required to undertake off the job training; this will be provided to you during your working hours and will account for 20% of your working time

Requirements

Essential qualifications

GCSE or equivalent in:

Maths and English (grade C or 4 or above)

Desirable qualifications

Other in:

Microsoft Office Applications (e.g. Excel, Word) (grade Proficient)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Creative
Initiative
Non judgemental
Patience
Strong literacy skills
Interpersonal skills
Strong Microsoft Office skills

Other requirements

Candidates must be able to travel to Huthwaite, Sutton-in-Ashfield on a daily basis

About this company

SPE Ltd is an award winning, family owned, UK award winning precision engineering business which has experienced high growth since 2002. Our apprenticeship program offers personalised learning in a structured work environment whilst providing employer led qualifications.

https://www.swiftool.co.uk/ (opens in new tab)

After this apprenticeship

Following completion of the apprenticeship, there may be many opportunities to progress within Swiftool, in departments such as: HR, Finance, Quality or Sales
There are also other progress routes on to further qualifications in these subjects or other business areas

Ask a question

The contact for this apprenticeship is:

SWIFTOOL PRECISION ENGINEERING LIMITED

Rachel Davis

rachel.davis@spe.co.uk

07704324175

The reference code for this apprenticeship is VAC1000287956.

Apply now

Closes in 28 days (Monday 16 December at 11:59pm)

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