Business Admin Apprenticeship

Summary

This is an opportunity to start a Business Administrator Apprenticeship with a rapidly expanding Mechanical & Electrical company. Join our team, a leading specialist subcontractor, and become a vital part of our growth journey.

Annual wage: £9,984 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: 4 Day working week, days to be confirmed.
30 hours a week
Possible start date: Monday 9 December
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Documentation Management: Maintain and organise project documentation, including contracts, permits, drawings, and correspondence
Communication: Act as a liaison between subcontractors, suppliers, and project managers, ensuring effective communication and timely responses to enquiries
Scheduling: Assist in scheduling meetings, appointments, and project milestones, ensuring alignment with project timelines
Procurement Support Assist in the procurement process by preparing purchase orders, tracking deliveries, and maintaining supplier relationships
Data Entry: Accurately input data into project management systems, spreadsheets, and databases, ensuring data integrity and accessibility
Administrative Support: Provide general administrative support such as answering phones, filing paperwork, and organizing office supplies
Quality Assurance: Assist In ensuring compliance with project specifications, quality standards, and safety regulations
Financial Assistance: Assist in preparing invoices, tracking expenses, and maintaining financial records

Where you’ll work

Marjorie House, Watts Street,

Melbourne Industrial Estate

Chadderton

Oldham

OL9 9LQ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

HOPWOOD HALL COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

There is no need for a day in college, all training will take place entirely in the workplace and a tutor will come out to visit you to deliver learning.

Requirements

Essential qualifications

GCSE in:

English (grade Grade 4/C or above)
Maths (grade Grade 4/C or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Logical
Team working

About this company

Barlows UK Ltd are a fast-growing specialist subcontractor dedicated to delivering high-quality mechanical and electrical solutions. With a commitment to excellence and innovation, we pride ourselves on our ability to meet and exceed client expectations.

https://www.barlowsuk.co.uk/ (opens in new tab)

Company benefits

Internal training provided. Opportunity for career growth and advancement. Collaborative and supportive work environment. Exciting projects and challenges. Company benefits included.

After this apprenticeship

L3 qualification, and potential for a permanent position within the company.

Ask a question

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