Administrator Apprentice
Gloucestershire County Council
Westgate Street, GL1 2TJ
Closes in 8 days (Sunday 1 December)
Posted on 12 November 2024
Contents
Summary
About The Team & Role: You will be placed within Gloucestershire County Council’s Business Service Centre, where you will learn all aspects of Payroll and Pensions processing and Administration. The Business Service Centre (BSC) delivers many of the Council’s back office services, including payroll, payment & income processing, shopping & more.
- Annual wage
- £17,323 a year
- Training course
- Business administrator (level 3)
- Hours
-
Monday to Friday between 9am to 5pm.
37 hours a week
- Possible start date
-
Monday 6 January
- Duration
-
2 years
- Positions available
-
1
Work
As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.
What you’ll do at work
- To assist with the clerical/administrative duties using where appropriate, computer-based systems to support the business needs of the service area
- Inputting data to basic spreadsheet and recording systems.
- To participate in the opening, sorting and distribution of
post - Customer Service which includes answering telephone
calls - To ensure that any necessary clerical and administrative processes, which support the team activities, are carried out effectively in order to help the team meet its objectives
- Payroll procedures and regulations and day to day payroll
production - Processing timetables and deadlines
- Payroll adjustments (e.g. deductions)
- Checking of payroll output to ensure the accuracy of pay
- Payroll timetables and importance of deadlines
- How to obtain data to respond to requests for information
- HMRC and other relevant pay related procedures
- Calculations relating to changes in pay and taking appropriate actions on overpayments and adjustments
Where you’ll work
Shire Hall
Westgate Street
GL1 2TJ
Training
An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.
College or training organisation
GLOUCESTERSHIRE COUNTY COUNCIL
Your training course
Business administrator (level 3)
Equal to A level
Course contents
- Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
- Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
- Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
- Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
- Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
- Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
- Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
- Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
Your training plan
You may need to attend college 1 day a week to complete functional skills.
Can attend any training course which is relevant to the job role or qualification.
Requirements
Essential qualifications
GCSE in:
- English (grade 4)
- Maths (grade 4)
Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.
Skills
- Communication skills
- Organisation skills
- Team working
About this company
Gloucestershire County Council is a county council which administers the most strategic local government services in the non-metropolitan county of Gloucestershire, in the South West of England.
Disability Confident
A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.
You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.
After this apprenticeship
There may be a permanent role upon completion or the opportunity to complete a higher level apprenticeship.
Ask a question
The contact for this apprenticeship is:
GLOUCESTERSHIRE COUNTY COUNCIL
The reference code for this apprenticeship is VAC1000287116.
Apply now
Closes in 8 days (Sunday 1 December)
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After signing in, you’ll apply for this apprenticeship on the company's website.