Administrator Apprentice

Gloucestershire County Council

Westgate Street, GL1 2TJ

Closes in 8 days (Sunday 1 December)

Posted on 12 November 2024


Summary

About The Team & Role: You will be placed within Gloucestershire County Council’s Business Service Centre, where you will learn all aspects of Payroll and Pensions processing and Administration. The Business Service Centre (BSC) delivers many of the Council’s back office services, including payroll, payment & income processing, shopping & more.

Annual wage
£17,323 a year

Minimum wage rates (opens in new tab)

Training course
Business administrator (level 3)
Hours
Monday to Friday between 9am to 5pm.

37 hours a week

Possible start date

Monday 6 January

Duration

2 years

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

  • To assist with the clerical/administrative duties using where appropriate, computer-based systems to support the business needs of the service area
  • Inputting data to basic spreadsheet and recording systems.
  • To participate in the opening, sorting and distribution of
    post
  • Customer Service which includes answering telephone
    calls
  • To ensure that any necessary clerical and administrative processes, which support the team activities, are carried out effectively in order to help the team meet its objectives
  • Payroll procedures and regulations and day to day payroll
    production
  • Processing timetables and deadlines
  • Payroll adjustments (e.g. deductions)
  • Checking of payroll output to ensure the accuracy of pay
  • Payroll timetables and importance of deadlines
  • How to obtain data to respond to requests for information
  • HMRC and other relevant pay related procedures
  • Calculations relating to changes in pay and taking appropriate actions on overpayments and adjustments

Where you’ll work

Shire Hall

Westgate Street

GL1 2TJ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

GLOUCESTERSHIRE COUNTY COUNCIL

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You may need to attend college 1 day a week to complete functional skills.

Can attend any training course which is relevant to the job role or qualification.

Requirements

Essential qualifications

GCSE in:

  • English (grade 4)
  • Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

  • Communication skills
  • Organisation skills
  • Team working

About this company

Gloucestershire County Council is a county council which administers the most strategic local government services in the non-metropolitan county of Gloucestershire, in the South West of England.

Disability Confident

Disability Confident

A fair proportion of interviews for this apprenticeship will be offered to applicants with a disability or long-term health condition. This includes non-visible disabilities and conditions.

You can choose to be considered for an interview under the Disability Confident scheme. You’ll need to meet the essential requirements to be considered for an interview.

After this apprenticeship

There may be a permanent role upon completion or the opportunity to complete a higher level apprenticeship.

Ask a question

The contact for this apprenticeship is:

GLOUCESTERSHIRE COUNTY COUNCIL

The reference code for this apprenticeship is VAC1000287116.

Apply now

Closes in 8 days (Sunday 1 December)

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After signing in, you’ll apply for this apprenticeship on the company's website.