Business Admin Level 3 Apprenticeship - Cheslyn Hay Academy – Find an apprenticeship

Summary

We are currently seeking to recruit an hardworking and enthusiastic individual to join our administration team. The Business Administration Apprentice will be expected to give comprehensive administrative support to the admin team.

Annual wage

£12,480 a year

Minimum wage rates (opens in new tab)

Increases to NMW adter 12 months

Training course

Business administrator (level 3)

Hours

Monday - Friday (shifts TBC).

37 hours 30 minutes a week

Possible start date

Wednesday 8 January

Duration

1 year 4 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The administrative assistant, under the direction of the PA to the Headteacher will be responsible for providing administrative support to the school at Cheslyn Hay Academy in line with the vision and values of Windsor Academy Trust. Your day-to-day duties will include:

Administrative tasks for Senior Leadership Team
Check the school email inbox and process accordingly
Support the work of the Senior Professional Services Team when required
Inputting & maintaining confidential data on the school MIS
Managing swimming pool and minibus booking systems
Generating invoices
Undertake reception duties, acting as the first point of contact in response to telephone and face-to-face enquiries, promptly passing on messages as required
To ensure compliance of the school’s safeguarding and security arrangements/procedures including DBS checks.
Assist with pupil/student welfare, liaising with parents/carers and staff as appropriate
Maintain reception area to the highest standard ensuring displayed information is current
Handle correspondence including emails, phone calls and letters
Set up the conference room for meetings as necessary
Filing, photocopying, collating, distribution of paperwork
General administration tasks
General First Aid – To provide First Aid assistance to staff and students as required and in accordance with the school’s first aid rota (full training will be given)
Student data administration in Arbor
Contribute to the overall ethos/aims of the academy

Where you’ll work

Cheslyn Hay Sport And Community High School

Saredon Road

Cheslyn Hay

WS6 7JQ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

LET ME PLAY LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Apprenticeship Details - 16 months expected duration to complete, working towards your Level 3 Business Administration Qualification. (All learning is delivered online/ remote).

Training Provider: LMP Education (rated 1st best UK training provider).

More training information

No college or classroom days! 20% off-the-job training.

Requirements

Desirable qualifications

GCSE in:

English (grade 4 or above (Level 2))
Maths (grade 4 or above (Level 2))

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Administrative skills
Number skills
Initiative

About this company

Since joining the Windsor Academy Trust in 2018, our school has gone from strength to strength. We have strong and improving results year on year, the range of extracurricular activities has grown significantly and our site and facilities are being revamped, developed and expanded with a significant focus on sustainability and meeting our ‘Net Zero’ target by 2030.. We are rightly proud of the incredible work of our students, staff and whole community in making this a truly exceptional place for young people to learn, grow and develop. At Cheslyn Hay, we believe that all students in our community deserve the very best start in life. Our excellent team of staff strive daily to make sure that they have the very best opportunity to do just that. For many years we have had a strong reputation for achieving high academic standards and for ensuring our students can be happy and safe.

After this apprenticeship

Completion of level 3 qualification and potentially a full-time role.

Ask a question

The contact for this apprenticeship is:

LET ME PLAY LIMITED

MISS CHARLIE SEAMAN

charlie.seaman@lmpeducation.org

02038364440

The reference code for this apprenticeship is VAC1000287007.

Apply now

Closes in 18 days (Tuesday 7 January at 11:59pm)

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Business Admin Level 3 Apprenticeship - Cheslyn Hay Academy

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