Business Administration Apprentice

Summary

Your role as a Business Administration Apprentice will be to support the Heritage Programmes team in the administration of BFI National Archive projects, including the BFI's ‘Our Screen Heritage’ national lottery-funded project and other funded projects.

Annual wage: £24,618 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday 9am to 5pm.
37 hours a week
Possible start date: Friday 31 January
Duration: 1 year 3 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

To organise meetings, manage diaries and provide administrative support to the programmes office (such as minute-taking and following-up actions) as and when required
To support the Heritage Programmes in the management of documentation and records relating to BFI National Archive projects and aid in the embedding of good records management. Ensuring confidential material is handled in compliance with the BFI’s procedures
To support project teams in the gathering and reporting of key tracking data and other project information
To support the maintenance of financial records, including tracking budget requests for travel and training/conferences etc.
To attend internal cross-departmental meetings and external meetings as necessary
Provide diary and logistical support to the project teams for outreach, engagement and marketing activities
Work collaboratively and collegiately across the Heritage Programmes team and BFI National Archive
Support the project and Programmes teams in managing communications with partners and 3rd party suppliers, where necessary
Manage survey responses for activities across projects, including tracking demographic data
To support the programme team to promote the aims and outputs of the programme both internally and externally of the BFI
To support events and activities from time to time across the UK

Additionally:

Be an ambassador for the BFI and maintain a professional approach at all times
Create and maintain good working relationships with all BFI colleagues
To promote and support diversion and inclusion in all activities
To be aware of and act in accordance with the BFI’s environmental sustainability plans and approach at all times

Where you’ll work

BRITISH FILM INSTITUTE

21 STEPHEN STREET

LONDON

W1T 1LN

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

LDN APPRENTICESHIPS LTD

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

To meet the requirements of the Level 3 Business Administration apprenticeship programme you will need to spend 6 hours a week of your time undertaking off-the-job learning, which will include:

Formal training, including online learning and internal learning events
1-2-1s with your coach and line manager
Observing and shadowing colleagues
Writing up learning reflections for your portfolio

Requirements

Essential qualifications

GCSE in:

English (grade 4-9 or A*-C)
Maths (grade 4-9 or A*-C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
Attention to detail
Organisation skills
Administrative skills
Team working
Initiative

About this company

The British Film Institute (BFI) is a film and television charitable organisation which promotes and preserves film-making and television in the United Kingdom. The BFI uses funds provided by the National Lottery to encourage film production, distribution, and education. The BFI was established in 1933 to encourage the development of the arts of film, television and the moving image throughout the United Kingdom, to promote their use as a record of contemporary life and manners, to promote education about film, television and the moving image generally, and their impact on society, to promote access to and appreciation of the widest possible range of British and world cinema and to establish, care for and develop collections reflecting the moving image history and heritage of the United Kingdom.

https://www.bfi.org.uk/ (opens in new tab)

After this apprenticeship

Full-time employment.

Ask a question

The contact for this apprenticeship is:

LDN APPRENTICESHIPS LTD

The reference code for this apprenticeship is VAC1000286972.

Apply now

Closes in 15 days (Friday 29 November)

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After signing in, you’ll apply for this apprenticeship on the company's website.

Company’s application instructions

All applicants must apply via the LDN Apprenticeships Career Hub

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