Business Admin Apprenticeship

Summary

As Transport Planner/Admin you will be routing company owned fleet UK wide, overseeing the night operation, booking VBS slots and dealing with breakdowns. You will be expected to liaise appropriately with drivers, customers, and managers. All necessary admin must be completed to ensure that services are delivered efficiently and effectively.

Annual wage

£14,560 a year

Minimum wage rates (opens in new tab)

£7 an hour

Training course

Business administrator (level 3)

Hours

Monday, Tuesday, Thursday & Friday - 08:00 to 16:00 Wednesday - 07:15 start. Lunch break - 1 hour

40 hours a week

Possible start date

Tuesday 25 February

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Vehicle Checks:

Log into the system and verify that all vehicle checks are completed on time
Print off any defect reports from these checks

Monday Paperwork:

Match up the vehicle check paperwork with the files in the office
File away the fuel receipts in the respective vehicle files

Vehicle Tracking:

Check the tracker to ensure vehicles are where they should be. If not, call the driver to confirm their location

Training School Paperwork:

Organise and process paperwork from the training school. Enter the details into the system and file the documents

Job Management:

Log new jobs for the drivers into the system
For contract work, print any relevant paperwork when it appears in the chat and place it on the table

WhatsApp Updates:

Keep up with WhatsApp chats, ensuring drivers report their status (on-site, off-site), estimated times of arrival (ETAs), and any paperwork

Vehicle Maintenance Coordination:

Contact the Transport Manager (TM) to schedule vehicles for PMI and MOT inspections

Test Bookings:

Wednesday mornings are dedicated to booking tests. Ensure you are logged in by 7:15 AM to book tests promptly

Where you’ll work

Oldmixon Crescent

Badger House

Weston-Super-Mare

BS24 9AY

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

WESTON COLLEGE OF FURTHER AND HIGHER EDUCATION

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will be pursuing a Level 3 Apprenticeship Standard in Business Administration. As part of this program, you will attend college once a week, and an assessor will conduct on-site observations to evaluate your progress.

At the conclusion of your program, your qualification will be assessed through an End Point Assessment.

Requirements

Essential qualifications

GCSE in:

English (grade 4/C)
Maths (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Team working
Initiative

Other requirements

To successfully secure this apprenticeship, candidates must demonstrate a strong proficiency in IT Applications, the ability to multi-task effectively, and possess reliable transportation to the workplace. Please note this vacancy may close early if sufficient applications are received

About this company

Eli group is the Southwest’s largest provider of specialised driver training in the Southwest. We train thousands of people a year to get their HGV Class 2 and Class 1 licence. We provide training for a whole host of different licences. From lorry drivers, minibus drivers, ambulance drivers, horsebox drivers, In fact, almost any licence a customer wishes to get, we can arrange the training for you. using the best vehicles, and dedicated instructors we can get you on the road to success. We don’t just deliver training to individuals. Our corporate training division provides account managed training solutions for tens of national companies across the UK. We specialise in providing a one-stop training solution for companies’ transport and logistic needs, taking the headache of away from transport managers and training coordinators and allowing them to get on with their job knowing their employees are in the safest hands. Whatever your training needs, from an individual wanting a one-day HGV refresher, to a company needing 150 employees to be up skilled, Driver training courses, Theory tests, Medicals. We our the one stop for all trucking needs. The Eli group Centre is waiting to hear from you.

https://new.eli-group.co.uk/index.html (opens in new tab)

Company benefits

• Company pension • Employee discount • Free parking • On-site parking

After this apprenticeship

Potential promotion and progression within the company.

Ask a question

The contact for this apprenticeship is:

WESTON COLLEGE OF FURTHER AND HIGHER EDUCATION

Erin Allsworth

erin.allsworth@weston.ac.uk

01934411594

The reference code for this apprenticeship is VAC1000286857.

Apply now

Closes on Friday 31 January

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