Business Administrator Apprentice

Summary

Office Builders based near Hilsea in Portsmouth is on the lookout for an enthusiastic apprentice who will support the Managing Director by keeping them on track and well-organised. You should be a well-organised person with great people and IT skills. A strong interest in marketing and the construction industry would be a plus.

Annual wage

£9,984 a year

Minimum wage rates (opens in new tab)

A higher hourly rate may be paid depending on experience.

Training course

Business administrator (level 3)

Hours

Monday- Friday 9am- 3.30pm Additional hours may be available as the role progresses

30 hours a week

Possible start date

Thursday 2 January

Duration

1 year 4 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Coordinating the Managing Director’s communications, including taking calls, responding to emails and dealing with some clients
Providing general administrative support
Maintaining and ordering office supplies
Handling some basic bookkeeping tasks
Banking, supplier and subcontractor payments
Data entry
Project admin support, liaising with suppliers and subcontractors
Preparing a variety of internal and external reports
Social media content creation and scheduling
Marketing content, case studies and potentially some sales activity
Scheduling meetings and appointments
Conducting research to help prepare the Managing Director for meetings with new clients

Where you’ll work

Gatcombe House

Copnor Road

Hilsea

Portsmouth

PO3 5EJ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

HTP APPRENTICESHIP COLLEGE LTD

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will be undertaking the Level 3 Business Administrator Apprenticeship Standard and fully supported by HTP Apprenticeship College.

You will be developing Knowledge, Skills, and Behaviours in the following areas:

IT
Record and Document Production
Decision Making
Interpersonal Skills
Quality Planning
Project Management
Business Processes

Candidates who don't have maths and English at Level 2 will undertake Functional Skills in these subjects as part of the apprenticeship.

More training information

As part of the Off-the-job training, you will complete a portfolio of evidence, attend online workshops, have time to study independently, undertake research and write up assignments

Requirements

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Number skills
Initiative

About this company

Office Builders is a growing company at the heart of the Island City of Portsmouth, but our clients are from all around the country. We specialise in commercial refurbishment. No matter how big or small our client’s organisations and budgets are, we have a solution.

https://office-builders.co.uk/ (opens in new tab)

After this apprenticeship

Upon successful completion of the apprenticeship, it is expected that you will progress on to a permanent role with the potential of undertaking further qualifications

Ask a question

The contact for this apprenticeship is:

HTP APPRENTICESHIP COLLEGE LTD

Louise King

louise.king@htp.ac.uk

The reference code for this apprenticeship is VAC1000286586.

Apply now

Closes in 16 days (Saturday 30 November at 11:59pm)

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