Business Admin Apprentice

Summary

St Cuthbert's High School are looking for a Business Administration apprentice. As an Apprentice Administration Assistant, you will provide administrative support to the school in close collaboration with other support staff.

Annual wage: Competitive
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday – Thursday 8am – 4pm Friday 8am – 3.30pm ½ hour lunch break
37 hours a week
Possible start date: Monday 2 December
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Create and maintain records organise and minute meetings, responding to and answering inquiries including by letter, maintain office systems and diaries, etc.
Ensure that office machinery, stationery and other office consumables (including basic maintenance of equipment) are ordered in accordance with purchasing procedures.
Respond to enquiries, verbally and in writing, arising from a variety of sources and decide on subsequent action.
Manage manual and computerised records and information. systems, in order to maintain a comprehensive, up to date paper and electronic filing and information system, using standard reports, various software and respond to ad hoc queries, where appropriate. This may include setting up of layouts of documents, flow charts, diagrams, tables and basic analysis of data such as attendance figures and exam results.
Collate pupils reports as required.
Assist in the training of, demonstration of duties to, and giving support to staff and volunteers.
Collecting, accounting for, reconciling and security of petty cash, dinner money, school fund and/or other amounts of cash/expenditure, etc in accordance with Financial Regulations.
Liaise with staff, pupils and parents as appropriate to meet the requirements of the school including the provision of reception service, arranging events, work experience and administering cover for absent teachers.
To promote and implement the School’s Equality Policy in all aspects of employment and service delivery.
Promote and safeguard the welfare of children and young people s/he is responsible for or comes into contact with.
To assist in maintaining a healthy, safe and secure environment and to act in accordance with the school’s policies and procedures.

Where you’ll work

St Cuthbert's Catholic High School Gretna Road

Newcastle Upon Tyne

NE15 7PX

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

TDR TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

All training will be conducted on-site in the workplace. A TDR assessor will visit you monthly.

Requirements

Essential qualifications

GCSE in:

English Language or English Literature (grade 4 or above)
Maths (grade 4 or above)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Number skills
Team working
Initiative

Other requirements

BBCET’s standard application form refers to Faith and links to the Church. It is not a requirement for applicants to be a practicing Catholic, however we expect that they respect the Catholic ethos of BBCET.

About this company

Our Trust is a family of 39 Roman Catholic schools across Newcastle, North Tyneside & Northumberland. We have a shared vision to ensure that all the children in our schools experience the best education possible. St Cuthbert’s Catholic High School wishes to appoint an Apprentice Administration Assistant to provide administrative support in their welcoming & friendly school.

https://www.stcuthberts.com/ (opens in new tab)

After this apprenticeship

Although a permanent position cannot be guaranteed, candidates who have successfully completed their apprenticeship would be actively encouraged to apply for any appropriate vacancies as they arise across the Trust’s 39 schools.

Ask a question

The contact for this apprenticeship is:

TDR TRAINING LIMITED

The reference code for this apprenticeship is VAC1000286405.

Apply now

Closes in 15 days (Friday 29 November)

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