School Trust Business Administrator Apprentice

Summary

This is an exciting opportunity for an enthusiastic and engaging individual to join our team. The role will involve assisting the MAT Central Team in providing effective and efficient administrative support to the academies within the MAT and to conduct work of a project nature as directed whilst working towards a Business Admin L3 qualification.

Annual wage: £12,313.60 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday - times to be discussed at interview.
37 hours a week
Possible start date: Monday 2 December
Duration: 1 year 3 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

What we are looking for:

The successful applicant must have great organisational and communication skills. You will also be able to work flexibly both as part of a team and on your own initiative.

Duties will include:

To assist in a variety of tasks to support the academies within the Trust. This will be varied and diverse and will differ from academy to academy
To receive telephone calls and take messages as appropriate and assist with greeting visitors and providing refreshments
To attend meetings as required which will include minute taking.
To assist with data analysis
To maintain and update records
To work closely with the MAT Central Team and assist as necessary to enable them to undertake their jobs effectively

General:

To ensure that you take care of your own health and safety and that of your colleagues in line with the Trust’s Health and Safety Policy
To undertake any other duties as may be reasonably required by your line manager
To play a full part in the life of the Trust community, supporting its distinctive mission and ethos, actively promoting its policies and practices
To work as a member of a designated team and contribute positively to effective working relations within the Trust by attending all appropriate meetings
To participate in training and development
To carry out your duties in accordance with the Academy's Equal Opportunities Policy

Where you’ll work

Riverside Mills

Saddleworth Road

Elland

HX5 0RY

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

C.M.S. VOCATIONAL TRAINING LIMITED

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Apprenticeship Standard, which includes:

Level 2 Functional Skills in maths and English (if required)
End-Point Assessment (EPA)
You will also develop the skills, knowledge and behaviours required to work within an office environment
This apprenticeship is delivered in the workplace and 20% of your working time will be dedicated towards training and learning new skills
You will be allocated a tutor who will provide you with personal support and assessment at pre-arranged times
Assessment is through a variety of methods including observations in the workplace, witness testimonies, product evidence and professional discussion

Requirements

Essential qualifications

GCSE or equivalent in:

English (grade C/4)
Maths (grade C/4)

Desirable qualifications

GCSE in:

IT (grade C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Team working
Initiative
Non judgemental
Patience
Can Do Attitude

Other requirements

• The successful applicant will need to complete a DBS application. • Safeguarding/Child Protection procedures in order to protect the safety of all children. To report matters of concern in line with the Trust procedure • Understands and follows the Trust’s requirements

About this company

Great Heights Academy Trust focuses on meaningful collaboration between Trust schools and designations for the benefit of all the children in every Trust school. We have a determination to support and challenge our schools to provide the best possible educational experience for all the children by having a creative and aspirational curriculum and the highest quality teaching. There is a relentless focus on academic excellence and high quality pastoral care to ensure that our children are capable, confident and caring learners. The wealth of expertise within our schools, along with high quality governance, fosters a strong sense of belonging and community across the Trust whilst remaining focused on each child achieving their full potential. We strive to develop a culture where each member of staff is motivated and supported to provide high quality, innovative teaching along with opportunities for sharing their expertise. Our strong Trust Board is committed to the vision and values of the Trust and each Trustee has high aspirations for all our children.

https://greatheightstrust.org.uk/ (opens in new tab)

After this apprenticeship

Good prospects for progression to a full-time position for the right candidate dependant on funding

Ask a question

The contact for this apprenticeship is:

C.M.S. VOCATIONAL TRAINING LIMITED

Katrina Clarke

katrina.clarke@cmsvoc.co.uk

01924 470477

The reference code for this apprenticeship is VAC1000286009.

Apply now

Closes in 4 days (Wednesday 20 November at 11:59pm)

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