Business Administration L3 Apprenticeship

Summary

This is a superb opportunity to join the Chichester Community Development Trust as Office Administrator ensuring the smooth running of community facilities, engagement activities and enquiries whilst studying for a Business Administration L3 Apprenticeship. The right applicant will be adept at multi-tasking with a keen eye for detail.

Annual wage

£12,480 a year

Minimum wage rates (opens in new tab)

Annual

Training course

Business administrator (level 3)

Hours

Monday-Friday. Shifts tbc.

37 hours 30 minutes a week

Possible start date

Monday 13 January

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Key Responsibilities

Using a variety of software packages, such as Microsoft Word, Outlook, and booking systems
Supporting with the process of booking of activities, events, enrolment of learners and venues
Attending meetings, taking action and keeping notes
Liaising with staff in other areas of the business and with external contacts
Ordering and maintaining stationery and equipment
Photocopying and printing documents
Ordering marketing materials and collection
Coordination of marketing materials and delivery of these utilising volunteers
Coordination of monthly team meetings
Support with the development and implementation of effective marketing
Update the organisation's “what’s on” online and in paper copy -Create social media updates
Create online events using social media and TicketSource software
Sustain good working relationships with internal staff, partners, residents and customers.

This job description is not to be taken as a completely exhaustive list of duties, and it may be reviewed in the light of changing needs and developments. Any changes will be fully discussed with the post holder. The post holder may be required to carry out other duties appropriate to the seniority and scope of the post.

Where you’ll work

The Water Tower, Blomfield Drive, Graylingwell Park

Bloomfield Drive

Chichester

West Sussex

PO19 6BZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

CHICHESTER COLLEGE GROUP

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Business Administration L3 Apprenticeship.

Requirements

Desirable qualifications

GCSE or equivalent in:

Maths (grade 9-4)
English (grade 9-4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Superior computer literacy
Excellent organisation
Team Player
Works on own initiative
Builds relationships easily
Communicates effectively
Experienced networker
Builds partnerships
Experience of web-based media
Able to work flexible hours
Positive approach
Enthusiastic
Flexible approach to the work
Commits to Equal Opportunity
Attention to detail

Other requirements

The role will be based in our offices at Graylingwell Park in the NE of Chichester. College Attendance will be at Chichester. Some evenings and weekends may be required.

About this company

Chichester Community Development Trust help communities to create bright futures. We own and manage community buildings and land, safeguarding these important spaces for community use. We are ready for business and create local opportunities and people are at our heart – we take the communities point of view. We provide leadership, support and encouragement for community groups so local people feel empowered to improve their own lives.

After this apprenticeship

A full time role will be available on successful completion of the apprenticeship.

Ask a question

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