Office Administrator Apprentice

Summary

This position offers a unique blend of responsibilities, including, data entry, financial admin and in-house project management, allowing you to develop a diverse skill set and make a meaningful impact on our team.

Annual wage: £17,500 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday 9am - 6pm (Hybrid working)
40 hours a week
Possible start date: Sunday 1 December
Duration: 1 year 3 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The apprenticeship includes training within the workplace. At leave 20% of your working hours will be spent training or studying.

As an Office Administrator Apprentice you will:

• Input project details on our internal project management system. General data input and other administration tasks as required regarding fee proposals issued.

• Keep track of incoming fee proposal requests, feedback to Director and Office Manager, draft fee proposals, maintain communications regarding fee proposals issued.

• Assist with financial administrative tasks such as processing invoices, and team expenses.

• Handling correspondence on business email accounts, respond accordingly, provide an excellent client experience.

• Day-to-day dealings with Engineers, liaising with them in regard to their workload, organising site visits.

• Dealing with phone and email enquiries, organising and storing paperwork, documents and computer based information, manage
office supplies and ensure the smooth operation of office equipment and facilities, help with preparing weekly business reports.

Where you’ll work

8A Herbal Hill

London

EC1R 5EJ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

THELIGHTBULB LTD

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

You will achieve the Level 3 Business Administration Apprenticeship Standard.

There are workshops which you will need to attend via Teams.

You will have a mentor for one to one teaching and learning.

In-house training will be given to support specifics of the role.

Requirements

Essential qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Problem solving skills
Presentation skills
Administrative skills
Number skills
Analytical skills
Logical
Team working
Initiative

About this company

Walder Sharp provides Civil and Structural Engineering for TV/Theatre productions, sporting events, music concerts, as well as prime and super prime residential and commercial projects. We collaborate closely with leading Architects, Designers, Developers, and Contractors, prioritising operational efficiency and a meticulous approach to project briefs, site constraints, and construction processes. Walder Sharp is winning new clients all the time and there is plenty of room for the right candidate to grow with us. We celebrate diversity and are committed to creating an inclusive environment for all employees

Company benefits

• In-house professional development • External training opportunities • Bi-yearly appraisals • Friendly and modern office space in London • A collaborative and inclusive work environment

After this apprenticeship

There will be opportunities for ongoing career development and progression for the right candidate upon completion of the apprenticeship.

Ask a question

The contact for this apprenticeship is:

THELIGHTBULB LTD

Andrea Gregory

andrea.gregory@getsetuk.co.uk

07764969337

The reference code for this apprenticeship is VAC1000285281.

Apply now

Closes in 14 days (Saturday 30 November at 11:59pm)

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