Business Administrator apprentice

Summary

Beal High School (part of our Multi-Academy Trust) are looking to recruit a Business Administrator apprentice. You will undertake a range of administrative duties to support the Facilities Team who manage all of our buildings and maintenance work.

Annual wage: £12,261.60 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday - Friday, 9.00am - 4.30pm.
36 hours a week
Possible start date: Monday 18 November
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Facilities:

To assist the Facilities Administrator in ensuring that the building is maintained in line with all Health and Safety guidelines and legislation
Support the Facilities team to monitor and report mandatory Health & Safety compliance reports
To deal with enquiries from members of the public, visitors, contractors, students, staff and parents in a professional manner
To assist with the day-to-day management of contractors working within the building
To direct persons and contractors to places where they are required and to monitor their work, taking due regard of Teaching and Learning requirements
To ensure that all sub-contractors employed to carry out specialist tasks are working safely
Ensuring purchase orders are raised for planned works
Ensuring accurate records are kept of compliance documents in relation to contractors
Ensure all contractor attendance records are kept accurate and up to date
Support Facilities administrator with day to day management of contractors
Supporting the facilities administrator with quotes
Assisting facilities administrator monitoring of all scheduled site works
Ensuring compliance documents for contractors are updated in line with Trust policy
Planning school holiday repairs and maintenance schedules

Lettings:

To assist in ensuring that the premises are prepared for after school activities and weekend use
To assist in ensuring lettings are covered by adequate staff
To assist in reviewing letting requests
Maintaining accurate activity logs and updating the database

Where you’ll work

Beal High School Woodford Bridge Road

Ilford

Essex

IG4 5LP

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

NEW CITY COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administrator Apprenticeship - Standard
Skills, Knowledge and Behaviours
Day release to attend New City College, Ardleigh Green campus, Hornchurch (RM11 2LL) or Hackney campus (N1 6HQ)

Requirements

Essential qualifications

GCSE in:

English (grade Grade 4 or above (A* - C))
Maths (grade Grade 4 or above (A* - C))

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Administrative skills
Experience of finance
Good IT skills
Able to use Excel
Excellent organisation skills
Good customer service skills
Must be tactful and calm
Accuracy in recording details
Must be reliable
Must be respectful
Willingness to learn
Understand confidentiality
Good team player
Able to use initiative
Have a flexible approach
Good written English
Have good telephone manner

About this company

Beacon Multi-Academy Trust are an exceptional employer. We run schools our staff enjoy working in. Staff are well supported and they have access to great career development and they receive superb benefits.

https://www.beaconacademytrust.co.uk (opens in new tab)

Company benefits

We are imaginative in our approach to supporting staff and we do things that matter to them, for example: a manageable workload, an onsite nursery, cost of living support, private healthcare and more.

After this apprenticeship

Possible full-time employment upon successful completion of the Apprenticeship, depending upon the needs of the school at that time

Ask a question

The contact for this apprenticeship is:

NEW CITY COLLEGE

Sarah Clayton

sarah.clayton@ncclondon.ac.uk

0330 135 9000

The reference code for this apprenticeship is VAC1000284941.

Apply now

Closes in 14 days (Friday 15 November at 11:59pm)

When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.

Cookies on Find an apprenticeship

Contents