Business Administrator Apprentice

BEACON MULTI-ACADEMY TRUST LIMITED

Ilford, IG4 5LP

Closes in 15 days (Friday 15 November at 11:59pm)

Posted on 30 October 2024


Summary

Beacon Multi-Academy Trust are looking to recruit a Business Administrator apprentice to provide administrative support to the HR Team. You will assist with delivering a consistent, high quality, integrated and seamless service.

Annual wage
£12,261.60 a year

Minimum wage rates (opens in new tab)

Training course
Business administrator (level 3)
Hours
Monday - Friday, 9.00am - 4.30pm

36 hours a week

Possible start date

Monday 25 November

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

  • Provide administrative support to the HR Department
  • To administer activities associated with the entire employee cycle such as recruitment, induction, new joiners, performance management, training and development and leavers
  • Contribute to the successful achievement of team plans by undertaking administration work efficiently and reporting on progress until complete
  • Ensure that all employee data and personnel files are secure, accurate, up-to-date and fully compliant with all relevant legislation
  • Maintain and update the HR system
  • To understand the nature of the role and maintain confidentiality
  • Manage holiday and sickness calendars
  • Help with the smooth running of the office, including maintaining and replenishing office supplies
  • Assist with printing, scanning and filing of all types of personnel documents

Where you’ll work

Woodford Bridge Road

Ilford

IG4 5LP

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

NEW CITY COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.
  • Your training plan

    • Level 3 Business Administrator Apprenticeship - Standard
    • Skills, Knowledge and Behaviours
    • Day release to attend New City College, Ardleigh Green Campus, Hornchurch (RM11 2LL) or Hackney Campus (N1 6H)

    Requirements

    Essential qualifications

    GCSE in:

    • English (grade Grade 4 or above (A* - C))
    • Maths (grade Grade 4 or above (A* - C))

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Excellent organisation skills
    • Excellent admin skills
    • Excellent written skills
    • Excellent verbal communication
    • Good telephone skills
    • Effective IT Skills
    • Quick learner
    • Able to take instructions
    • Able to work under pressure
    • Work as part of a team
    • Able to work independently
    • Understand confidentiality
    • Good attention to detail
    • Personal attributes
    • Desire to learn new skills
    • Learn school processes
    • Must be adaptable
    • Willing to embrace change
    • Able to show initiative
    • Unafraid to ask for help
    • Ability to problem solve
    • Excellent communication skills
    • Have a positive attitude
    • Have a "can-do" approach

    About this company

    BMAT is an exceptional employer – we run schools our staff enjoy working in. Staff are well supported, they have access to great career development and they receive superb benefits.

    https://www.beaconacademytrust.co.uk (opens in new tab)

    Company benefits

    We are imaginative in our approach to supporting staff and we do things that matter to them - a manageable workload, an onsite nursery, cost of living support, private healthcare and more.

    After this apprenticeship

    • Possible full-time employment upon successful completion of the Apprenticeship, depending upon the needs of the school at that time

    Ask a question

    The contact for this apprenticeship is:

    NEW CITY COLLEGE

    Sarah Clayton

    sarah.clayton@ncclondon.ac.uk

    0330 135 9000

    The reference code for this apprenticeship is VAC1000284840.

    Apply now

    Closes in 15 days (Friday 15 November at 11:59pm)

    When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.