Accounts Administrator Apprentice J3390

Summary

As an apprentice, you will begin your journey in the Purchase Ledger area, learning the ropes of essential finance operations. As you progress, you will rotate through various teams, including sales ledger, grants and management accounts; acquiring a diverse set of skills and knowledge.

Annual wage: £12,813.84 a year
Minimum wage rates (opens in new tab)
Training course: Accounts or finance assistant (level 2)
Hours: Monday to Thursday - 9am to 5pm & Friday - 9am to 4.30pm with ½ an hour for lunch on all days.
37 hours a week
Possible start date: Wednesday 8 January
Duration: 1 year 3 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Duties will include:

Ensure accurate entry and processing of invoices received for purchase of goods and services procured by the college
Monitor and review purchase orders and liaise with departments for prompt receipting and to assist in resolving queries
Support and undertake preparation and production of payment runs
Ensure all amounts paid have been properly approved and comply with college procedures
Reconcile supplier statements and resolve supplier queries as required
Set up new supplier accounts within APTOS, ensuring proper procedures and approvals have been obtained
Ensuring all utility costs are recorded correctly
Support the team with accounting for expenditure incurred on GPC cards (procurement credit cards)
Post journals as required

You will be supported to:

Be aware of the organisation's needs and activities and their impact for accounting and finance
Identify, collate and process financial and accounting data from primary sources such as business records
Examine financial and accounting data to identify issues with quality and reliability as instructed and in accordance with guidance
Rectify errors in financial and accounting data, escalating problems beyond their remit as appropriate
Reconcile transactional data to minimise the chance of errors in financial and accounting outputs such as sales and purchase invoices, sale and purchase orders, bank statements and payroll
Plan and review workloads with the supervisor to ensure the best use of time to complete allocated tasks efficiently
Communicate with internal and external stakeholders using appropriate methods and professional language. Examples may include letters, ‘phone, face-to-face, e-mail, video call, online chat functions etc
Use financial and accounting software packages to input and manage data safely and securely in line with organisational instructions
Provide support to team members to help ensure that financial and accounting activities are carried out within expected timescales and quality expectations
Keep up to date with developments to enhance relevant skills and take responsibility for own professional development

Where you’ll work

The Boulevard

Hengrove Park

Bristol

BS14 0DB

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

CITY OF BRISTOL COLLEGE

Your training course

Accounts or finance assistant (level 2)

Equal to GCSE

Course contents

Record transactional data.

Use the organisation’s standard tools and processes to examine data to identify transactional issues such as, reconciliations and inconsistencies between invoices.

Recognise and rectify routine errors, escalating as necessary.

Plan and review accounting and finance tasks.

Communicate with stakeholders to deliver accurate and timely results, avoiding jargon, using language tailored to the audience and different media methods with an appreciation of the risks and benefits to the business of social media and other digital applications.

Use finance and accounting software packages to accurately input and manage data to contribute to routine accounting tasks.

Handle data and digital technology in line with cyber and data security requirements, using data securely and safely, including backing up data.

Your training plan

Training schedule has yet to be agreed. Details will be made available at a later date.

Requirements

Essential qualifications

GCSE in:

English (grade 4 to 9 (A* to C))
Maths (grade 4 to 9 (A* to C))

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Problem solving skills
Number skills
Team working

Other requirements

From time to time you may be asked to work in other parts of the College. You may also need to move between centres.

About this company

As an apprentice, South West Apprenticeship Company Limited, the Flexi Job Agency (FJA) will employ the successful candidate on behalf of this employer. 99% of our apprentices gain full-time employment with their host organisation after completing their apprenticeship or they have progressed onto higher qualifications. The experience and knowledge you gain, plus the relationships you develop, make it easier to progress quickly.

http://www.theswac.org.uk (opens in new tab)

After this apprenticeship

Possibility of future training and development onto the Level 3 Apprenticeship and a full-time position within the team once all training has been completed successfully.

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