Business Administration Apprentice

Summary

Are you looking for a once in a career opportunity? Do you have a genuine desire to create something extraordinary?

Annual wage

£12,313.60 to £22,010.56 a year

Pay will be pro rata £9,235.20 for working 38 weeks term time only Hours are flexible to meet the demands of our service delivery. Although mainly worked during term time, you may be required to carry out some work during school holiday periods

Training course

Business administrator (level 3)

Hours

Monday - Friday, with one day at Darlington College. Total hours per week: 37 hours a week.

37 hours a week

Possible start date

Sunday 1 December

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Support the administration team and the School Business Manager to undertake a range of general clerical duties, including financial administration
To undertake defined clerical tasks, in accordance with set procedures (processing) e.g. completion of standard returns and to receive and bank dinner money
To undertake the production of letters, report, charts, lists and worksheets and other documents and materials required in school
To carry out and maintain filing and develop and maintain spreadsheets or databases containing financial and non-financial information, and to liaise with examination and data administrators
To assist with the preparation and maintenance of statistical information as may be required
To undertake routine clerical tasks and reprographics requirements in order to support the administrative processes carried out in the school office
To participate in telephone and reception service in accordance with school security procedures regarding access and entry to the premises, dealing with personal and telephone callers in a courteous and efficient manner
Liaise with members of the public, suppliers, schools and other external stakeholders
To carry out maintenance and updates to the school web site, ensuring all data is up to date and current at all times
Compliance with all necessary policies and procedures relating to child protection, equality and diversity, health, safety and security, confidentiality and data protection, reporting all concerns to an appropriate person
To assist in maintaining a safe working environment in accordance with health and safety regulations and policy
To respect the confidential nature of the work and protect personal information in accordance with data protection regulations and policies in place
To develop an understanding of varying policies and procedures within the school, complying with their contents and raising concerns as appropriate
To maintain personal and professional development to meet the changing demands of the job, participate in appropriate training activities and encourage and support staff in their development and training

Where you’ll work

INGLEBY MOOR CRESCENT

DARLINGTON

DL1 4RW

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

DARLINGTON COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

Level 3 Business Administration Apprenticeship Standard
Location – Firthmoor Primary School, Ingleby Moor Crescent, Darlington DL1 4RW
Working 5 days per week inclusive of 1 day release for study at Darlington College

Requirements

Essential qualifications

GCSE in:

Maths and English (grade 4/C)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Team working
Initiative
Good working relationship
Multitasking
Willingness to learn
Confidentiality
Motivation and commitment
Work to deadlines
Can-do attitude
Work individually
Data input
Enthusiastic
Reliable
Flexible
Act as role model
Support school policy
Undertake further training

About this company

We are dedicated to providing the very best care and education for all our children. We want our school to be a happy, inclusive and successful community. Within a safe, positive and supportive environment, our children are encouraged to take responsibility for their own health and well-being. We promote a love of learning, which encourages our children to aim high and become valuable members of society. We pride ourselves on being a school at the heart of the Firthmoor, involving pupils, parents and the wider community in our achievements

https://firthmoor.org.uk (opens in new tab)

After this apprenticeship

There may be an opportunity to secure a long term position after successful completion of the apprenticeship

Ask a question

The contact for this apprenticeship is:

DARLINGTON COLLEGE

Nagina Patrai

NPatrai@darlington.ac.uk

The reference code for this apprenticeship is VAC1000284390.

Apply now

Closes in 5 days (Monday 11 November at 11:59pm)

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