Business Administrator Apprenticeship

Summary

We are looking for an apprentice Business Administrator to assist with the company commercial activities. The successful candidate shall receive full training with one to one mentoring and be supported via our training provider leading to an Apprenticeship Standard in Business Administration.

Annual wage: £12,480 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday, 9.00am - 5.00pm.
37 hours a week
Possible start date: Monday 11 November
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Key duties and responsibilities:

Office administration including project control, job costing, and record keeping.
Assisting with project programmes, project proposals, timelines and budgets.
Help maintaining the project plan; monitor progress against the plan, coordinate project activities and resources.
Assist with preparation and submission of regular project update reports as required.
Provide support and assist in other departmental activities as required.
Become a key member of the office commercial team.

The successful candidate shall:

Gain experience of working in a busy office environment.
Gain experience of working on time sensitive projects.
Improve and develop computer Literacy with experience of using Microsoft Office, specifically Outlook, Word, Excel & teams.
Learn to create and maintain reporting documents i.e. spread sheets to record manipulate and present information.
Gain valuable experience in office & project management.

Where you’ll work

76 SUMMER LANE

BIRMINGHAM

B19 3NG

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

HALESOWEN COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The succesful apprentice will be allocated with an assessor who will visit them within the workplace once every 6-8 weeks.
In addition, the apprentice will be expected to attend an online lesson/tutorial one day per month.

Requirements

Essential qualifications

GCSE in:

English (grade C/4)
Maths (grade C/4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Customer care skills
Administrative skills
Team working

Other requirements

We reserve the right to close this vacancy early should sufficient applications be received before the closing date

About this company

Established in 1996, Countrywide Electrical Services Limited (CES) has since grown to become a widely respected building services contractor on a nationwide basis within the retail, commercial, hotel & leisure, storage, industrial and public market sectors.

After this apprenticeship

On succesful completion of this apprenticeship, there may be a permanent position for the right candidate.

Ask a question

The contact for this apprenticeship is:

HALESOWEN COLLEGE

Deborah Maley

dmaley@halesowen.ac.uk

0121 602 7777

The reference code for this apprenticeship is VAC1000284021.

Apply now

Closes in 12 days (Friday 8 November at 11:59pm)

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