Business Administration Apprentice

3D TRANS LTD

Widnes, WA8 0YZ

Closes in 17 days (Monday 11 November at 11:59pm)

Posted on 24 October 2024

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Contents

Summary

3D Trans Ltd. are looking for a Level 3 Business Administration Apprentice to join our team and learn new skills, whilst bringing fresh ideas into the company. Seeking an Apprentice to work within the traffic office, to arrange transport bookings and complete a range of office based tasks.

Annual wage
£13,520 a year

Minimum wage rates (opens in new tab)

Pay is based on an hourly wage of £6.50 and includes 25 days holiday per year + Bank Holidays.

Training course
Business administrator (level 3)
Hours
(Monday to Friday, 8 hours each day - times tbc) within office hours, with a paid lunch break of 30 minutes. Shifts to be confirmed.

40 hours a week

Possible start date

Wednesday 1 January

Duration

1 year 6 months

Positions available

1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

The Apprentice will be joining our Traffic Team at our 3D Trans Ltd, Widnes Depot.

General duties that we have in place for our apprentice are:

  • Entering Bookings from internal and external customers on to TOPS (frequently used software system)
  • Checking Callovers - communication with Widnes and Midlands Traffic Team
  • Complete Trailer / Yard Checks
  • Updating Container & Seal Numbers in TOPS - background work for Traffic Team planning Trucks
  • Empty and Laden Exec’s with Shipping Lines - External customer communications
  • Checking on container arrivals at the Port of Discharge - External customer and internal customer communications
  • Rail Arrival Checks with depots - communication via phone/email/message
  • Booking driver VBS slots at terminals and ports
  • Organising POD and driver folders - driver paperwork preparation for accounts to invoice customers
  • Answering emails and taking office phone calls
  • Checking Toll charges weekly
  • Completing OOCL Contract “Driver Timesheet” excel for Ops Team - basic Microsoft
  • Office knowledge will increase through experience within the role

Where you’ll work

3D Trans Ltd

Thompson Building

Shell Green Industrial Estate

Widnes

WA8 0YZ

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

RIVERSIDE COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents
  • Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.
  • Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.
  • Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.
  • Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.
  • Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.
  • Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.
  • Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.
  • Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

    • Your training plan

    • Business Administrator Level 3 Apprenticeship Standard
    • Fortnightly attendance at Riverside College, Widnes

    Requirements

    Essential qualifications

    GCSE in:

    • 4 GCSE’s including Maths and English (grade Grade A*-C (9-4) essential)

    Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

    Skills

    • Communication skills
    • IT skills
    • Attention to detail
    • Organisation skills
    • Customer care skills
    • Administrative skills
    • Number skills
    • Accurate inputting data

    About this company

    3D Trans Ltd is a road haulage transport, warehouse, loaded and empty container storage based company in the North West and the Midlands. 3D Trans Ltd is an established company with an excellent record of offering secure storage and transport solutions.

    After this apprenticeship

    • The Apprentice will be able to apply for any suitable vacancies which arise within the company

    Ask a question

    The contact for this apprenticeship is:

    RIVERSIDE COLLEGE

    Joanna Smith

    joanna.smith@riversidecollege.ac.uk

    0151 257 2800

    The reference code for this apprenticeship is VAC1000284006.

    Apply now

    Closes in 17 days (Monday 11 November at 11:59pm)

    When you apply, you’ll be asked to sign in with a GOV.UK One Login. You can create one at the same time as applying for this apprenticeship.