Operations Coordinator Apprentice

Summary

Energy Report Ltd is looking for a full-time Operations Coordinator Apprentice. You will be responsible for assisting all client enquiries and booking site visits for varied portfolios and individual clients.

Annual wage: £16,920 a year
Minimum wage rates (opens in new tab)
Training course: Business administrator (level 3)
Hours: Monday to Friday, 9.00am to 5.00pm.
30 hours a week
Possible start date: Monday 16 December
Duration: 1 year 6 months
Positions available: 1

Work

As an apprentice, you’ll work at a company and get hands-on experience. You’ll gain new skills and work alongside experienced staff.

What you’ll do at work

Liaising with a broad range of clients, contractors and surveyors
Administration processes: record keeping, instructing contractors, progress chasing, diary keeping, correspondence, processing fee quotations, issuing completed reports and invoices, digital filing
End-to-end process from fee quotation through to final invoicing
Dealing with telephone calls, email correspondence and any other support tasks as required
Managing Engineers' diaries

Where you’ll work

7 OAK CLOSE

LYNDHURST

SO43 7EF

Training

An apprenticeship includes regular training with a college or other training organisation. At least 20% of your working hours will be spent training or studying.

College or training organisation

BROCKENHURST COLLEGE

Your training course

Business administrator (level 3)

Equal to A level

Course contents

Skilled in the use of multiple IT packages and systems relevant to the organisation in order to: write letters or emails, create proposals, perform financial processes, record and analyse data. Examples include MS Office or equivalent packages. Able to choose the most appropriate IT solution to suit the business problem. Able to update and review databases, record information and produce data analysis where required.

Produces accurate records and documents including: emails, letters, files, payments, reports and proposals. Makes recommendations for improvements and present solutions to management. Drafts correspondence, writes reports and able to review others' work. Maintains records and files, handles confidential information in compliance with the organisation's procedures. Coaches others in the processes required to complete these tasks.

Exercises proactivity and good judgement. Makes effective decisions based on sound reasoning and is able to deal with challenges in a mature way. Seeks advice of more experienced team members when appropriate.

Builds and maintains positive relationships within their own team and across the organisation. Demonstrates ability to influence and challenge appropriately. Becomes a role model to peers and team members, developing coaching skills as they gain area knowledge.

Demonstrates good communication skills, whether face-to-face, on the telephone, in writing or on digital platforms. Uses the most appropriate channels to communicate effectively. Demonstrates agility and confidence in communications, carrying authority appropriately. Understands and applies social media solutions appropriately. Answers questions from inside and outside of the organisation, representing the organisation or department.

Completes tasks to a high standard. Demonstrates the necessary level of expertise required to complete tasks and applies themself to continuously improve their work. Is able to review processes autonomously and make suggestions for improvements. Shares administrative best-practice across the organisation e.g. coaches others to perform tasks correctly. Applies problem-solving skills to resolve challenging or complex complaints and is a key point of contact for addressing issues.

Takes responsibility for initiating and completing tasks, manages priorities and time in order to successfully meet deadlines. Positively manages the expectations of colleagues at all levels and sets a positive example for others in the workplace. Makes suggestions for improvements to working practice, showing understanding of implications beyond the immediate environment (e.g. impact on clients, suppliers, other parts of the organisation). Manages resources e.g. equipment or facilities. Organises meetings and events, takes minutes during meetings and creates action logs as appropriate. Takes responsibility for logistics e.g. travel and accommodation.

Uses relevant project management principles and tools to scope, plan, monitor and report. Plans required resources to successfully deliver projects. Undertakes and leads projects as and when required.

Your training plan

The training is work-based mostly with the occassional workshop at Brockenhurst College. Brockenhurst College is situated on Lyndhurst Road, Brockenhurst, SO42 7ZE.
Training is once a week (6 hours).

Requirements

Desirable qualifications

GCSE in:

English (grade 4)
Maths (grade 4)

Let the company know about other relevant qualifications and industry experience you have. They can adjust the apprenticeship to reflect what you already know.

Skills

Communication skills
IT skills
Attention to detail
Organisation skills
Customer care skills
Administrative skills
Team working
Initiative
Property experience/interest

About this company

Energy Report is a small growing company working in the energy efficiency sector, aiming to reduce energy usage in new build and commercial property. Energy Report provides specialist sustainability and energy consultancy solutions for Architects, M&E engineers, Developers, and Building Consulting Engineers.

https://www.energyreport.co.uk (opens in new tab)

After this apprenticeship

The possibility of becoming permanent

Ask a question

The contact for this apprenticeship is:

BROCKENHURST COLLEGE

Stef Pope

stef@energyreport.co.uk

01489 883231

The reference code for this apprenticeship is VAC1000283912.

Apply now

Closes in 20 days (Friday 22 November at 11:59pm)

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